Missions Operations Manager

Job Details: Job Location: High School - Orange, CA, Position Type: Full-time/ 12 months, Education Level: 4 Year Degree, Salary Range: Undisclosed, Travel Percentage: Up to 25%, Job Shift: Day, Job Category: Education, POSITION SUMMARY

The Missions Operations Manager provides comprehensive operational, financial, and student-leadership support for the Missions Program at Orange Lutheran High School, helping students internalize the gospel message of salvation in Jesus Christ and prepare to live as Christians in this world. This role manages the financial planning and reporting for all Missions activities, oversees equipment and logistics for mission trips and events, coordinates local engagement and stewardship initiatives, supports the fiscal sustainability of the program through donor and grant relationships, and develops student leaders through direct mentorship, training, and discipleship. The manager works closely with the Director of Missions, the OLu Business Office, the Development Office, Campus Operations, and the Missions Communication and Curriculum Specialist to ensure the program runs smoothly and reflects the school's Christ-centered mission.

Reports to: Director of Missions

Supervises: N/A

ESSENTIAL DUTIES

1. Financial Management: Responsible for the planning, implementing, managing, and evaluating of all financial activities

Manage the budgeting and financial forecasting process, including expenditure negotiations, and implement, review, and revise related finance procedures for the Missions department
Collaborate with the OLu Business Office on financial processes and reporting requirements
Prepare and oversee financial reporting documents for Missions, as directed by the Director of Missions and/or Business Office
Conduct statistical analysis of income and expenses to inform budgeting and forecasting decisions
Communicate with leadership, students, and parents on financial matters, including need-based financial aid for mission trips

2. Equipment Oversight, Trip Development & Missions IT: Prepares for and oversees equipment for mission trips, local engagement activities, retreats, and other events.

Equipment & Logistics

Serve as chaperone team leader on Missions events, locally, nationally, and internationally
Maintain, organize, catalog, and prepare all equipment for trips and for use in Missions offices and classrooms
Recruit and manage volunteers to support equipment stewardship

Trip & Event Development

Develop trip themes and event plans, including evening meeting/devotion schedules; leads select evening meetings
Direct all project leaders
Provide budgetary, financial, and equipment support to the freshman ALL IN retreat and other Missions retreats

Missions Information Technology

Serve as Missions expert on Google Drive operation and document organization, in coordination with the Missions Logistics Specialist
Research Excel and other software to determine what best serves the program
Creates Google Docs and ParentSquare permission forms for all activities, classes, and officer positions
Update the Missions class in PowerSchool as needed, in collaboration with the Missions Communication and Curriculum Specialist

3. Local Engagement, Recycling & Fiscal Sustainability

Local Engagement

Provide opportunities to engage in the local community and track student participation in local service
Lead class activity groups in preparing and implementing local engagement and ecological stewardship opportunities
Develop and deepen partnerships with organizations aligned with OLu's mission and values

Recycling Program: Oversees the recycling program, including scheduling, certification, proper procedures, and facility upkeep:

Create a recycling pickup schedule and maintain recycling certification in coordination with campus Operations
Maintain a clean facility related to recycling operations

Missions Fiscal Sustainability & Stewardship

Build and grow relationships with organizations, individuals, and families supporting OLu Missions, in coordination with the OLu Development Office, including sharing donor information and stewarding existing donor relationships (recognition, solicitation, and long-term relationship building)
Explore, implement, and oversee fundraising projects that align with the mission and fulfill fiscal needs — including distribution of funds raised for student trip participation
Research, identify, and write/apply for grants and other funding opportunities, in coordination with the Development Office and Missions Director

4. Student Leadership Development & Class Community: Member of the Missions team that develops student leaders and builds class community to prepare students to live as Christians in this world.

Develop and oversee instruction and training for the Missions Program Student Leadership Team, walking through the year with student leaders to equip and disciple them
Regularly meets with Officers, SLT, and students to implement the leadership vision, including leading officer/president meetings and serving as Missions' liaison at all SLT meetings
Partner in developing and updating class curriculum in coordination with the Missions Communication and Curriculum Specialist

5. General

Collaborate with all Missions staff members to create a program that will bring God glory and help students internalize the gospel message of salvation in Jesus Christ
Perform other duties as assigned

ADDITIONAL DUTIES

All other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below are representative of the knowledge, skills, abilities, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Education

BA or BS Degree required.

Experience

5 years of experience in program administration, financial management, nonprofit/ministry operations preferred

LICENSES, CERTIFICATES, AND CLEARANCES

Cleared Background/Fingerprint check
Valid CPR and First Aid certifications
Cleared TB assessment
Completion of Ministry Safe Training
Valid CA Driver's License

KEY COMPETENCIES

Knowledge

Financial management principles, including budgeting, forecasting, and reporting
Fundraising and donor relations, including grant writing and donor stewardship
Event planning and logistics, especially for travel-based programs
Google Workspace (Docs, Sheets, Drive) and educational platforms like PowerSchool
Youth development and Christian leadership principles
Nonprofit operations and best practices in missions or service programs
Familiarity with educational ministry, including curriculum development and student discipleship

Skills and Abilities

Strong leadership and mentoring skills, especially with students in a Christian environment
Excellent organizational, project management, and multitasking abilities
Effective communication skills—written, verbal, and public speaking
Financial oversight and budgeting proficiency
Technologically adept, especially with Google Workspace and educational platforms (e.g., PowerSchool)
Skilled in event planning, logistics, and team coordination
Relationally driven with the ability to build partnerships and work collaboratively
Flexible, solutions-oriented, and able to adapt in fast-paced or changing environments
Able to inspire and equip others through servant leadership
Willing and able to travel locally, nationally, and internationally as needed
Strong organizational and project-management skills, with the ability to manage multiple events and deadlines simultaneously
Proficiency with Google Workspace, Microsoft Excel, PowerSchool, and ParentSquare (or willingness/ability to learn)
Demonstrated ability to mentor, train, and disciple student leaders
Excellent written and verbal communication skills for engaging students, parents, donors, and school leadership
 Willingness to travel domestically and internationally with mission trips as required
Personal commitment to Jesus Christ and alignment with Orange Lutheran High School's mission, vision, and statement of faith

PERSONAL CHARACTERISTICS

Exhibit the highest level of Christian integrity, his/her life reflects Christ-like morals, behavior, and attitude in dealing with students, parents, visitors, and co-workers
Full support of Christian education, and OLu's core values and mission of helping students internalize the gospel message of salvation in Christ Jesus
Foster a Christ-centered environment focused on Grateful Servanthood, Accountability, Compassion, and Collaboration, in alignment with our Guiding Principles
Be a person of honesty, integrity, and faith in Christ. They must be able to articulate their faith and be faithful in attendance at a Christian Church
A member of the Lutheran Church is preferred

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

The employee must occasionally reach with hands and arms; use hands to finger, handle, or feel objects or controls, lift, push, pull, or carry up to 75 pounds, squat, kneel, or bend, and smell
Vision abilities include near and far vision, peripheral vision, depth perception, and the ability to adjust focus

WORK ENVIRONMENT

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

The typical working environment takes place in both a climate-controlled indoor office environment
Off-campus work may be performed in a variety of settings with varying work environments
The typical noise level is moderate but may occasionally be loud

This job description intends to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position's role, scope, and FLSA status, or grade.Qualifications: