Meeting Coordinator
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Momentum Association Management LLC
Madison, WI, US
Summary
The Meeting Coordinator will manage logistics for conferences, webinars, and meetings, including speaker coordination and venue communication. They are also responsible for post-event reporting, attendee communication, and maintaining event documentation.
Job Description
Position Summary
Coordinates logistics for conferences, webinars, and meetings while ensuring an outstanding attendee experience.
Key Responsibilities
Planning
- Registration setup.
- Speaker coordination.
- Venue communication.
- Timeline tracking.
Event Delivery
- Support onsite logistics.
- Manage attendee communications.
- Coordinate vendors.
Post Event
- Collect evaluations.
- Compile reports.
- Maintain event documentation.
Required Qualifications
- 2+ years meeting or event experience.
- Excellent organization.
- Ability to travel occasionally.
About Momentum
Momentum Association Management partners with professional associations and nonprofit organizations to provide executive leadership, membership management, meetings and events, marketing, operations, and strategic support. Our team works remotely across multiple clients while delivering the responsiveness and professionalism of an in-house staff.
Success in the First 90 Days
- Learn Momentum systems and processes.
- Build strong client relationships.
- Independently manage assigned responsibilities.
- Identify at least one process improvement.
Growth Opportunities
Momentum is a rapidly growing Association Management Company. Team members who demonstrate initiative, reliability, and leadership will have opportunities to take on additional clients, lead strategic projects, and grow into more senior positions.
Why Momentum
Flexible remote work • Diverse client portfolio • Mission-driven work • Professional growth • Collaborative startup culture.
Founded in 2025 by Joe Sapp, MBA, CAE, and Matt Ott, MS, FASAE, CAE, CMP, AAiP. Momentum Association Management is a full-service association management company serving associations of all shapes and sizes. Momentum was founded with the idea that associations deserve more than just an administrative resource - but a team that is focused on growth and innovation. Our founding team is comprised of association management enthusiasts, dedicating their entire careers to advancing the missions of associations.
At Momentum, we don’t just manage associations—we champion their missions and help turn their vision into progress.
Our Services Include:
Full-Service Association Management
Hybrid and Outsourced Association Management
Strategic Planning
Meeting and Conference Management
Consulting Services (Program Assessments, Organizational Reviews)
Marketing and Communications
Accounting Services for Associations
IT and Technology Services
Founded
2025
Company size
2-10 employees
Industry
Strategic Management Services
Org type
Partnership
Headquarters
Madison, Wisconsin
Founded in 2025 by Joe Sapp, MBA, CAE, and Matt Ott, MS, FASAE, CAE, CMP, AAiP. Momentum Association Management is a full-service association management company serving associations of all shapes and sizes. Momentum was founded with the idea that associations deserve more than just an administrative resource - but a team that is focused on growth and innovation. Our founding team is comprised of association management enthusiasts, dedicating their entire careers to advancing the missions of associations.
At Momentum, we don’t just manage associations—we champion their missions and help turn their vision into progress.
Our Services Include:
Full-Service Association Management
Hybrid and Outsourced Association Management
Strategic Planning
Meeting and Conference Management
Consulting Services (Program Assessments, Organizational Reviews)
Marketing and Communications
Accounting Services for Associations
IT and Technology Services
Founded
2025
Company size
2-10 employees
Industry
Strategic Management Services
Org type
Partnership
Headquarters
Madison, Wisconsin
