Media Finance Coordinator

The Media Finance Coordinator supports the day-to-day financial management of client media investments across television, radio, out-of-home, digital, and other media channels. The role serves as a key liaison between Media, Client Finance, and Agency Accounting teams.

The Coordinator is responsible for preparing accurate client media billing, reconciling / making vendor invoice payments, and maintaining budget-versus-actual reporting, and tracking unbilled media costs for month-end accruals.

What you'll be doing:

Cross-functional partnership 

• Serve as a day-to-day finance contact for Media Planning and Buying teams regarding billing, vendor invoices, budgets, and reconciliation status.
• Manage the Accounts Payables to facilitate accurate vendor-invoice processing and discrepancy resolution.
• Participate in recurring account financial meetings and provide updates on billing status, missing invoices, budget variances, and open reconciliation items.
• Communicate financial issues clearly and professionally to colleagues who may not have a finance or accounting background.
• Escalate material budget risks, billing delays, unreconciled balances, and process-control issues to the appropriate manager.
• Support internal, client, and external audit requests by retrieving billing, reconciliation, order, and approval documentation.
• Prepare recurring budget-versus-actual reports for Media & Finance leadership. 

Vendor Invoice Reconciliation

• Ensure reconciled vendor invoices are processed within established payment and client-billing deadline communicated from Client Media teams
• Reconcile vendor invoices against executed media activity.
• Work with Client Media teams to confirm that vendor invoices are assigned to the correct client, campaign, estimate, product, media channel, and accounting period.
• Help to Identify missing, duplicate, incorrectly coded, or disputed vendor invoices.
• When needed, Partner with media buyers, vendors to aid in researching any quantity, timing, coding, or delivery discrepancies.
• Support Media Client teams to track vendor credits, make goods, invoice revisions, billing adjustments, and disputed amounts through final resolution.

Client Media Billing

• Coordinate billing approvals with Media Planning and Buying Client teams.
• Prepare accurate and timely client media billing in accordance with approved media plans, client authorizations, billing schedules, and contractual requirements.
• Validate billing amounts against Media Client teams  approved budgets, media orders, campaign periods
• Respond to routine internal and client-team questions regarding media invoices, billing status, and supporting documentation..
• Maintain a detailed billing calendar and tracker documenting invoices prepared, submitted, approved, billed, held, or requiring additional support.
• Identify potential billing delays, missing approvals, insufficient documentation, to escalate.

Skills:

• Experience with Mediaocean platforms—including Prisma,—is ideal but not required.
• Proficiency in Microsoft Excel or Google Sheets.

This is a remote position.