Manager, Accounts Payable

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing!

When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!

Must reside in the Tampa Bay Area

The Accounts Payable Manager assists with the oversight of the day-to-day accounts payable functions for the Organization’s entities including mentoring Accounts Payable team, responding to vendor/other department accounts payable needs and ensuring the accurate/timely processing of invoices. Responsible for the timeliness, accuracy, outcomes, and reporting of all accounts payable functions.

Job Description

Qualifications:

·         Bachelor’s degree in Accounting or Finance or an equivalent combination of experience and education.

·         Minimum of five (5) years of relevant experience preferably in a multi-entity setting.

·         Minimum of two (2) years of supervisory/management experience.

·         Strong knowledge and competency in accounts payable.

·         Knowledge/experience with an automated accounts payable system.

·         Proficient in the advanced use of Microsoft Office products (Excel, Word, PowerPoint, Outlook) and complex financial systems.

·         Professional attitude with strong leadership skills, critical thinking, and conflict resolution.

·         Highly organized with the ability to manage many tasks simultaneously in a fast-paced. environment, remaining proactive, detailed oriented, resourceful and efficient.

·         Proven successful experience leading, coaching and mentoring.

·         Proficient in time management with the ability to prioritize a variety of duties.

·         Ability to work independently exercising a high degree of discretion and judgement.

·         Well-developed interpersonal skills and excellent written and verbal communication skills; ability to provide instructions and constructive feedback.

Able to maintain a strict level of confidentiality

Job Responsibilities:

·         Assists with the oversight of all accounts payable functions for the Organization and its affiliates.

·         Responsible for assisting with accounts payable tasks.

·         Provides backup to the accounts payable team when necessary.

·         Handles vendor maintenance (including new vendor additions, vendor modifications, adding vendor default GL accounts if necessary, etc).

·         Responsible for reviewing/monitoring the accounts payable system queues (including payment not found queue, rejected queue, prep queue, approval queue, etc).

·         Responsible for reviewing/monitoring all accounts payable logs (including contract physician, utilities, vendor creation, void logs, etc).

·         Reviews accounts payable aging and on hold items to ensure all invoices are paid in a timely manner.

·         Responsible for preparing the nursing home invoices for processing.

·         Handles void check process.

·         Provides leadership, support and guidance to staff with respect to meeting their tasks and duties deadlines.

·         Coordinates completion of all accounts payable tasks necessary prior to check run.

·         Reviews and maintains the accounts payable system for accuracy and compliance with reporting standard.

·         Establishes working relationship with vendors and internal approvers.

·         Oversees the preparation of the reconciliation of records pertinent to areas of responsibility.

·         Resolves or escalates accounts payable issues and ensures resolutions. 

·         Supervises, directs, and trains personnel involved under areas of responsibility.  Directs daily activities of direct reports and communicates organizational information, goals and policies to the staff.

·         Acts as subject matter expert (SME) on invoices and other accounts payable processing matters.

·         Assists with annual 1099 process.

·         Performs other duties as assigned.

Compensation Pay Range:

$95,502.22 - $149,222.21

This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.

All Chapters Health System employees performing services for Florida affiliates are submitted through the Florida Care Provider Background Screening Clearinghouse to verify eligibility after a conditional offer of employment is made as well as ongoing eligibility. For more information, please visit https://info.flclearinghouse.com/.