Licensing Specialist

Job Title: Licensing Specialist

Job Description

The Licensing Specialist analyzes state and local laws, determines licensing requirements, and manages the end-to-end process of obtaining and maintaining critical sales and operational licenses for an assigned region. This role works closely with franchisees, corporate operations personnel, and government licensing officials, while maintaining a comprehensive licensing database and providing guidance on how licensing requirements affect current and proposed business operations. The position offers strong growth opportunities in accounting, exposure to multiple sides of the business, and the chance to work within a large, collaborative team environment.

Responsibilities

• Analyze state and local government laws and regulations to determine licensing requirements for sales and operational activities in assigned regions.
• Apply identified licensing requirements to ensure that all necessary sales and operational licenses are obtained and maintained for the assigned region.
• Collaborate with franchisees and corporate operations personnel in designated regions to gather information needed to complete licensing applications accurately and on time.
• Provide regular updates to internal stakeholders on the status of licensing activities and applications.
• Interact professionally with state and local licensing officials to obtain current and relevant licensing information, forms, and procedural guidance.
• Maintain and oversee the accuracy and completeness of the assigned region’s portion of a comprehensive licensing database.
• Monitor licensing deadlines, renewals, and changes in regulatory requirements for the assigned region and update records accordingly.
• Provide advice and counsel to internal stakeholders on the application of various licensing requirements to current operations.
• Evaluate how proposed new operations, initiatives, or changes may be affected by existing licensing requirements and advise accordingly.
• Support compliance efforts by ensuring that licensing activities align with accounting, auditing, and regulatory standards.
• Utilize Microsoft Office and database software to prepare, track, and report on licensing documentation and related financial or compliance information.
• Contribute to cross-training initiatives by learning and supporting multiple sides of the business related to licensing, accounting, and compliance.
• Demonstrate strong attention to detail and curiosity by proactively identifying discrepancies, potential issues, or opportunities for process improvement within licensing activities.

Essential Skills

• Proven experience in licensing, permitting, or related administrative work; or
• Bachelor's degree in Business, Public Administration, or a related field. (Recent graduates will be considered)
• Strong reading and analytical skills to interpret and apply state and local laws and regulations.
• Strong communication skills for effective interaction with franchisees, corporate personnel, and government officials.
• Extensive experience with database software programs for maintaining and updating licensing records.
• Proficiency with Microsoft Office applications.
• Experience or familiarity with accounting, auditing, and compliance processes.
• Demonstrated detail orientation and curiosity in reviewing documentation and processes.
• Ability to reconcile information, including bank reconciliation, credit card transactions, and expense allocations, as part of licensing and compliance activities.

Additional Skills & Qualifications

• Interest in building a career with growth opportunities in accounting and compliance.
• Ability to work effectively within a regional team structure and collaborate across multiple business functions.
• Comfort interacting with external regulatory agencies and internal stakeholders at different levels of the organization.
• Capability to manage multiple licensing tasks and deadlines across a large portfolio of locations.
• Willingness to cross-train and support multiple sides of the business.

Work Environment

The role operates within a larger licensing and compliance team of approximately 40 people, organized into three regions, each led by a regional manager. Team sizes vary based on the number of stores in each region, with most teams consisting of about 12 people. The environment emphasizes collaboration, cross-training, and exposure to multiple sides of the business, including accounting and compliance functions. A convenience store is located on site, providing added day-to-day convenience for employees. The position involves regular use of Microsoft Office and database software, as well as interaction with internal teams and external licensing officials in a professional office setting.

Job Type & Location

This is a Contract to Hire position based out of Irving, TX.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Irving,TX.

Application Deadline

This position is anticipated to close on Sep 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.