LEGAL SECRETARY 2

LEGAL SECRETARY 2

Address: 1740 West Adams Street, Suite 2000
Phoenix, Arizona 85007

Salary: $20.0000 - $24.5000 Hourly 

Grade: 16

Closing Date: Open until Business Needs are Met

The Legal Secretary 2 provides legal secretarial and office administrative support requiring considerable knowledge of legal procedures, forms, and documents; provides legal secretary support to Board attorneys; prepares a variety of complex legal correspondence, using technical knowledge and expertise; and completes legal notices and forms.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Answers a variety of inquiries concerning the progress of investigations or legal actions.
• Completes data entry in ORBS/electronic databases and maintains follow-up records
relating to department legal matters; creates simple forms and surveys; and electronically files
document submissions and Board documents.
• Receives and screens a variety of correspondence and telephone calls.
• Provides guidance and technical direction to other board employees as requested; provides back up support in taking and preparing Board Meeting and committee minutes; and provides staff support for committees as assigned.

Knowledge of:

• Arizona Nurse Practice Act, general administrative law and policies and procedures for case management.

Skills in:

• Microsoft Windows, Google Suite, Word, Excel, computer-based case management systems and portals, as well as office equipment;
• English grammar and usage, in addition to legal and medical terminology sufficient to effectively prepare orders, decisions and correspondence;
• Organizational skills;
• Typing, word processing, and proofreading;
• Oral and written communication;
• Time management;
• Excellent customer service.

Ability to:

• Utilize legal forms and formats sufficient to prepare investigative reports and consent agreements;
• Makes decisions and composes general correspondence;
• Effectively manage projects and meet deadlines;
• Manage a heavy workload with a high level of accuracy and production;
• Review and interpret ALJ reports; understand laws, rules, policies and procedures;
• Recognize and engage those with different backgrounds, and perspectives to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with diverse perspectives are given the opportunity to collaborate and provide input.

• High school or equivalent
• At least 5 years of Legal Secretary experience
• At least 1 year of Google Suite experience

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)
• Please note, enrollment eligibility will become effective after 27 weeks of employment

If you have any questions please feel free to contact Shawn Mcconnell at [email protected].