Legal Assistant Contractor
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Coloplast A/S
Minneapolis, MN, US
Summary
The Legal Assistant Contractor will provide administrative and operational support to the legal department, including managing corporate filings, licenses, and entity maintenance. They will also handle invoice processing, expense reports, and general administrative tasks such as scheduling and document preparation.
Job Description
Coloplast is seeking a detail-oriented and highly organized Legal Assistant Contractor to provide administrative and operational support to the Vice President & General Counsel North America, and the Corporate Paralegal. This position offers a unique opportunity to gain experience in a sophisticated in-house legal department while supporting a broad range of corporate governance, licensing, legal operations, and administrative functions. This role provides meaningful exposure to the highly regulated medical device and durable medical equipment industries and legal work while maintaining a flexible, part-time schedule. The successful candidate will assist with corporate filings, state and local licensing management, invoice processing, reporting, document organization, and general legal department operations.
The position is fully remote and requires approximately 9-12 hours per week, generally spread across three to four consistent business days each week. The length of assignment is anticipated to be 2 years.
Agency replies will not be considered.
Major Areas of Accountability
- Secretary of State filings, and Annual reports for U.S entities.
- Maintain corporate records, corporate registrations, and other entity maintenance activities
- Franchise Tax filings for U.S entities
- State and local Business licenses, and industry specific licenses, applications, filings and renewals for U.S entities
- Organization and maintenance of North America Legal Dept. electronic file system
- Support legal dept. operations, and administrative initiatives
- Process law firm and vendor invoices
- Process expense reports
- Make travel arrangements
- Additional administrative support, including, but not limited to: scheduling, preparation of power point presentations and other documents, routing documents for signature, making copies, sending documents by email, mail and UPS
- Coloplast employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, the MedTech Code of Conduct, and company policies.
- Other job duties as assigned
Basic Qualifications
- A minimum of 2-3 years of experience as a Legal Assistant or Paralegal in an in-house corporate environment
- High school diploma required, Associate or Bachelor Degree preferred
- Advanced computer skills in Outlook, Excel, Word and Powerpoint
- Demonstrates a strong initiative, and problem-solving skills
- Exceptional organizational skills and strong attention to details
- Excellent follow- through and attention to deadlines
- Strong verbal and written communication skills
- Ability to prioritize and effectively manage workload
- Ability to work independently in a remote environment with limited supervision
Preferred Qualifications
- Experience with Secretary of State filings and entity management preferred
Experience managing state, county or local business licenses preferred
This position pays $45/hr.
Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 16,000 people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.
Visit us on Coloplast.com.
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Coloplast employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, the Advamed Code of Ethics on Interactions with Healthcare Professionals, and company policies.
Coloplast is committed to a policy of Equal Employment Opportunity (EEO) which means we employ and promote individuals based on their merits, regardless of race, color, religion, sex, national origin, age, disability, veteran status, pregnancy, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status, status with regards to public assistance or any other protected classification.
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