KP812 - Full-Time House Manager/Personal Assistant - Atherton, CA

Overview

A highly capable full-time house manager / personal assistant is sought for a private, UHNW family of three (consisting of 2 principals and 1 baby) based in Atherton, California. The family have a second property in Los Altos, which will also require administrative oversight. The current household staff includes a live-in nanny. The family are also open to candidates starting in a part-time capacity and moving to full-time, if they prefer.

This role is ideal for an experienced private-service professional seeking a long-term engagement, with significant autonomy to establish systems and processes from the ground up. As this is a newly created position, the successful candidate will have a unique opportunity to shape the role, implement best practices, and make a meaningful long-term impact while working as part of a lean, high-performing household team.

Responsibilities

House Management (approximately 75 % of the role)

The primary focus of the position will be overseeing and managing the family's 7,000 sq. ft. residence and 1-acre property.

• Manage approximately 20 household vendors, including gardeners, pool maintenance providers, cleaners, and other service professionals.
• Coordinate annual maintenance schedules for key household systems and equipment, including the well, generator, HVAC systems, refrigeration, and other appliances.
• Evaluate vendors and oversee larger household projects, such as security upgrades, renovations, and design improvements.
• Conduct research and implement household projects, including babyproofing and other family-related initiatives.
• Manage household shopping, groceries, and supplies.
• Coordinate weekly meal deliveries, laundry services, and dry-cleaning pick-up/drop-off.
• Receive, organize, unbox, and return packages as needed.
• Review and organize invoices, ensuring accuracy and identifying any discrepancies.
• Proactively identify and resolve household issues (e.g., replacing appliance filters, troubleshooting internet outages, arranging repairs, etc.).

Family Office

Maintain calendars and schedules related to household administration and family affairs, including:

• Property tax deadlines
• Vehicle registrations
• Insurance renewals
• Travel documentation (e.g., Global Entry)
• Driver's licenses and passports
• LLC and other entity compliance requirements
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PA

• Coordinate approximately 10 family trips per year.
• Manage and coordinate nanny coverage as needed.
• Assist with event planning and execution.
• Provide personal scheduling support and personal shopping assistance.

Qualifications

• Previous experience supporting UHNW families, particularly within the technology, venture capital, or entrepreneurial sectors.
• Experience working with families with young children is highly desirable.
• Strong network of trusted vendors and service providers.
• Hands-on, resourceful, and capable of establishing systems and processes from the ground up.
• Comfortable operating within a lean, high-performing household team rather than a large staffed environment.
• Exceptionally detail-oriented, organized, discreet, and trustworthy.

Requirements

• Valid U.S. Passport, Green Card, or Employment Authorization Card (EAC).
• Available to start as soon as possible.
• Must reside locally to Atherton or within an easy commuting distance.
• Prior experience working in UHNW private residences is required 

Personality

• Calm, warm, personable, professional, and low-ego demeanor. 
• Comfortable working in an occupied family home and engaging appropriately with family members.
• High emotional intelligence, sound judgment, and strong attention to detail.
• Proactive and self-directed, with the ability to anticipate needs and identify opportunities to improve household operations.
• Hard-working, resourceful, and solution-oriented.

Salary and Benefits

• $180k+ plus highly competitive medical stipend (tax free)
• The family are also open to the candidate starting in a part-time capacity, if they prefer, and moving to full-time in due course.