Inventory Clerk

Job Title: Inventory Clerk

Job Description

This Inventory Clerk role coordinates freight and product flow to meet customer demands while maintaining accurate inventory records, system data, and tracking information. The position requires extensive use of internal and external PC systems and close collaboration with warehouse, shipping, and external vendor teams to ensure products ship on time, in the correct quantities, and in proper condition.

Responsibilities

• Review upcoming shipping requirements and research the organization’s ability to deliver products as requested by customers.
• Inform customers via their online portals of truck space and capacity needs in advance of actual shipping dates, maintaining accuracy to avoid chargebacks for excess or shortfall situations.
• Communicate proactively with customers if issues arise that may impact shipment timing, quantities, or space requirements.
• Determine appropriate shipping containers and pallet sizes to ensure products ship without damage and calculate floor space needed for each customer shipment.
• Inform dock and picking staff of required containers, pallet configurations, and special shipping instructions in advance to meet customer requirements.
• Prepare and print or write paperwork for outside vendor activities and forward it to the shipping dock; process paperwork received from outside service vendors (OSVs).
• Develop pick lists and designate staging areas for pickers and dock staff to pull and stage orders accurately and efficiently.
• Review current inventory locations, schedules from outside service vendors for returning product, and work-in-process at multiple facilities, then communicate plans and required activities to internal personnel and OSVs.
• Determine whether products are domestic or international based on customer codes and assign appropriate containers or skids; communicate these requirements to dock employees.
• Print all required shipment documentation, including packing slips, barcodes, waybills, and any necessary international paperwork, and attach or place them with boxes and containers as required.
• Draft OE pack instructions when needed to outline special shipping requirements and ensure they are followed.
• Communicate with internal staff to resolve blocked shipments, understanding and following internal processes and system requirements to unblock sales orders and address quality control issues.
• Process outside service vendor paperwork to ensure parts are placed into inventory correctly and accurately reflect current stock.
• Perform inventory transactions in the appropriate accounts to receive parts into specific inventory locations or to transfer and combine parts into other locations as needed.
• Conduct cycle counts as needed to verify inventory accuracy and support ongoing inventory control and management efforts.

Essential Skills

• Prior experience working as an inventory clerk or in a shipping or receiving clerk role in a warehouse or manufacturing environment.
• Experience monitoring and tracking inventory levels to support accurate stock management and timely order fulfillment.
• Experience coordinating and communicating shipment updates internally with warehouse and office staff and externally with customers or vendors.
• Proficiency using email, particularly Outlook, to communicate shipment details and updates.
• Proficiency using Microsoft Excel, including working with basic formulas, opening and managing multiple tabs, and adding or deleting columns and rows.
• Ability to work extensively with internal and external PC-based systems to manage inventory data, shipments, and documentation.
• Strong attention to detail to maintain accurate records, avoid shipping errors, and prevent chargebacks.
• Effective communication skills to collaborate with dock staff, pickers, internal teams, outside service vendors, and customers.

Additional Skills & Qualifications

• Familiarity with Epicor (Epicore) or similar enterprise resource planning (ERP) or inventory management software is a plus.
• Experience working with domestic and international shipments, including preparing related documentation, is beneficial.
• Experience in logistics, shipping and receiving, or inventory control roles is advantageous.
• Ability to interpret and follow special shipping instructions and packaging requirements.
• Strong organizational skills to manage multiple shipments, documents, and inventory transactions simultaneously.

Work Environment

This position is fully onsite in a warehouse or manufacturing setting. The schedule typically runs Monday through Friday from 5:00 a.m. to 3:30 p.m., with 10-hour shifts. There may be occasional additional 4–5 hour shifts on Saturdays, depending on business demands; these will be communicated in advance. The typical workweek ranges from approximately 50 to 55 hours. The role involves frequent interaction with dock staff, pickers, and outside service vendors, as well as extensive computer work using internal systems, email, and Excel. The environment includes active shipping and receiving operations, staging areas, and inventory storage locations. Steel-toed shoes are required as part of the dress code to support safety in the warehouse or production area.

Job Type & Location

This is a Contract to Hire position based out of Indianapolis, IN.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Indianapolis,IN.

Application Deadline

This position is anticipated to close on Jun 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.