International Programs Office Work Study
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Union College
Schenectady, NY, US
Summary
The student will provide administrative, logistical, and promotional support to the International Programs Office. Responsibilities include managing the front desk, assisting with event planning, and maintaining office records.
Job Description
This job is only available to students who qualify for Work-Study. If you are unsure whether you have been awarded Work-Study, please contact the Financial Aid office at [email protected].
The work study student provides administrative, logistical, and promotional support to the International Programs Office. This role serves as the primary initial contact for students interested in global learning, assisting with event coordination, marketing initiatives, and daily office operations.
Department: International Programs
Location: Old Chapel 303
Supervisor: Varvara Meshkov
Work Available: Monday through Friday, 9 am - 4:30 pm
Rate of Pay: $9.70/hr
Number of Positions available: 2
Essential Responsibilities and Duties:
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Front Desk & Administrative Support: Greet visitors, answer phone and email inquiries, schedule advising appointments, route messages, and maintain physical and digital file systems.
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Marketing & Outreach: Design promotional materials (flyers, social media graphics, newsletters) using tools like Canva; manage official social media accounts to highlight featured programs and student stories.
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Event Support: Assist staff in planning and executing campus-wide events, including the annual Study Abroad Fair, pre-departure orientations, info sessions, and classroom visits.
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Data & Logistics Management: Input applicant data into tracking software, organize promotional brochures, process passport photo requests (if applicable), and track office inventory.
Qualifications:
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Strong verbal and written communication, customer service orientation, and organization.
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Familiarity with Google Workspace / Microsoft Office; experience with Canva, Instagram, or video editing tools is a plus.
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Prior participation in a study abroad, exchange, or international travel program preferred, but cross-cultural interest is required.
Location: Schenectady, NY
E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).
