Interdisciplinary Team Conference Coordinator

Hours: Part-Time, 20 hours per week

Mary Free Bed Summary      

We have the great privilege of helping patients and families re-build their lives. It’s extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients “Ask for Mary,” they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers. 

Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes. The growing Mary Free Bed Network provides patients throughout the system with access to our unique standard of care.

Mission Statement                                                                                                                           

Restoring hope and freedom through rehabilitation.

Employment Value Proposition     

At Mary Free Bed, we take pride in our values-based culture:

• Focus on Patient Care.  A selfless drive to serve and heal connects all MFB employees.
• Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.
• Family Culture.  We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.
• Trust in Each Other.  Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community.
• A Proud Tradition. Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride. 

Summary                                                                                                                                          

The Interdisciplinary Team Conference Coordinator oversees and coordinates the inpatient rehabilitation team conference process to ensure compliance with CMS regulations, documentation requirements, and organizational standards. This role partners with physicians and interdisciplinary teams to monitor conference completion, identify compliance risks, support standardized workflows, and ensure accurate documentation of patient care planning activities.         

Essential Job Responsibilities                                                                   

• Coordinates interdisciplinary team conferences to ensure compliance with CMS, accreditation, and organizational requirements.
• Monitors patient scheduling and conference completion to ensure required meetings occur within established timeframes.
• Ensures required disciplines participate in conferences and physician concurrence is appropriately documented.
• Provides real-time oversight of conference processes and identify potential documentation or compliance gaps.
• Maintains tracking tools, reports, and dashboards to monitor team conference compliance and performance.
• Audits conference documentation for completeness, accuracy, and regulatory compliance.
• Develops and maintains standardized workflows, checklists, and discussion guides to support consistency and compliance.
• Identifies and communicates changes in regulatory requirements and assist with implementation of process improvements.
• Escalates compliance concerns and collaborate with stakeholders to resolve documentation or workflow issues.
• Serves as a resource to clinical teams regarding team conference requirements, documentation standards, and compliance expectations.
• Supports internal audits, accreditation activities, and regulatory readiness efforts.
• Collaborates with clinical, HIM, revenue cycle, and operational teams to reduce compliance risk and support reimbursement integrity.

Customer Service Responsibilities                                                                                               

Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information. 

Responsibilities in Quality Improvement                                                                         

Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Essential Job Qualifications                                                                                                          

• Associates degree or equivalent training required through, at least, five (5) years of progressive on-the-job experience.
• Experience as a RHIA, RHIT, COTA, PTA, or LPN is preferred.
• Exposure to CMS regulations, compliance monitoring, or quality improvement activities is preferred.
• Advanced understanding of anatomy & physiology, medical terminology, pharmacology, and record documentation requirements to appropriately apply IRF PPS criteria.
• Familiarity with electronic health record (EHR) systems.
• Strict adherence to HIPAA guidelines and patient privacy rules.
• Quick learning style with the ability to ask discerning questions.
• Sense of urgency and ability to quickly adapt to changes in priorities.
• Knowledge of healthcare documentation practices and interdisciplinary care processes.
• Familiarity with electronic health record (EHR) systems.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Effective verbal and written communication skills.
• Proficiency with Microsoft Office applications, particularly Outlook, Word, and Excel.
• Strong attention to detail and ability to identify documentation or process concerns.
• Ability to work independently and collaboratively with interdisciplinary teams.
• Excellent analysis and problem-solving skills.
• Information-management skills and ability to interpret, communicate, and present data.

Physical Requirements for Essential Job Qualification

Levels:

• None (No specific requirements)
• Occasionally (Less than 1/3)
• Frequently (1/3 to 2/3)
• Majority (More than 2/3)

Remain in a stationary position: Frequently

Traverse or move around work location: Frequently

Use keyboard:  Majority

Operate or use department specific equipment:  Occasionally

Ascend/Descend equipment or ladder: None

Position self to accomplish the Essential Functions of the role: None

Receive and communicate information and ideas for understanding: Majority

Transport, position, and/or exert force:

Up to 10 pounds:   Occasionally

Up to 25 pounds: None

Up to 50 pounds: None

Up to 75 pounds:  None

More than 100 pounds: None

 Other weight: Up to___ pounds None

       Other: None

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at [email protected]. 

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.