Imaging Scheduler – Atrium Health CMC Main Advanced Cardiac Imaging FT

Department:

36920 Carolinas Medical Center - Administration: Cardiovascular

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Advanced Cardiac Imaging scheduling for Cardiac CT & MRI

**Remote: M-F; 8-5**

Pay Range

$20.80 - $31.20

Major Responsibilities:
Accurately collects and analyzes all required demographic, insurance/financial, and clinical data necessary to schedule patients for procedures and/or diagnostic testing
1)Schedules patients using established procedure for Interventional and Diagnostic areas.

2)Responsible for accurate data entry.

3)Follows through on obtaining accurate information on all scheduled patients.

4)Collects and documents all third-party payor information for each patient maintaining current knowledge of all payor mechanisms as they relate to the registration process.

5)Generates, assembles and processes all required documents for completion of each scheduled patients including orders, history and physicals and distributes these on a timely basis to both internal and external parties.

6)Follows EMTALA, HIPPA, payor and other applicable regulations and standards for registration

7)Maintains confidentiality of patient records according to HIPAA standards.

8)Monitors work volumes, identifies problems, and notifies management when additional support is necessary.

Accurately Collects and analyzes all required demographic, insurance/financial, and clinical data necessary to schedule patients for outpatient interventional and diagnostic procedures
1)Accurately creates appointments in computerized scheduling system, reflecting the patient's schedule preference as closely as possible

2)Reviews with the patient the appropriate preparation instructions ensuring that the testes and/or procedures can accurately be performed on the day of service

3)Maintains the integrity of the electronic scheduling system by processing patient schedule adjustments in a timely manner

4)Identifies the correct resource for clinical questions regarding their scheduled exam and directs the patient

5)Maintains orders received through the Active Fax system

6)Accurately indexes incoming faxed orders from physicians' offices

7)Answers all incoming telephone calls according to established departmental procedures

Participates in departmental training, team building activities, in-services, and activities essential for department operations
1)Contributes to the Continuous Quality Improvement mission by team effort and input.

2)Attends all required departmental in-services and staff meetings.

3)Assists in training new employees as assigned.

4)Assists with flexible work scheduling needs.

Performance of Secretarial and minor administrative services in support of department
1)Schedule and arrange meetings and/or appointments with multiple attendees.

2)Take action upon mail and/or correspondence received by area.

3)Organize special events, secure space, prepare memo and/ or notify participants, arrange for equipment as necessary, assure room set-up, order refreshments, etc.

4)Enter data into database or spreadsheet, perform analyses from data, and create specialized reports.

5)Type letters, memoranda, reports, and other types of correspondence from rough drafts or provided copy

6)Compose correspondence from notes and/or discussions with supervisor and/or staff

Maintenance of department files.
1)Maintain records and files within the department/unit.

2)Create and set up filing systems for department/unit.

Education/Experience Required:

•H.S. or equivalent

•2-4 years secretarial experience OR

•Associates degree and 1-2 years secretarial experience

Knowledge, Skills & Abilities Required:
•Shorthand / Dictaphone experience preferred

•Able to use several soft-ware packages

•Ability to create spreadsheets preferred

Physical Requirements and Working Conditions:
N/A

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health 

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.