Human Resources Intern

HOURS: 20-25 hrs/wk during school; 40 hrs/wk during breaks

REPORTS TO: Talent Acquisition Director

FLSA STATUS: Non-Exempt

We work with businesses and organizations of all kinds to provide them with personalized promotional products. A small part of their job is the biggest part of ours – that’s why one of our core values is to provide remarkable service. When you work here, you’ll be treated with the same level of respect and positive attitude.

As a human resources intern, you’ll be responsible for recruiting, employment file maintenance, benefits administration, report generation and other projects. 

You’ll learn various human resources functions, which will lead you to work without close supervision, produce quality work, and handle periodic special projects independently. The environment may involve a high level of varied activity, along with frequent interruptions. These skills will prepare you for your future career in human resources. 

Here’s what a typical day might look like. (These are the essential functions of the job). Other duties may be assigned.

• Demonstrate the eight core principles that guide every 4imprint teammate on a daily basis: Honesty, Curiosity, Collaboration, Flexibility, Accountability, Empathy, Positive Attitude, Humility.
• Responsible for consistently meeting and maintaining performance objectives and/or goals.
• Must maintain utmost level of confidentiality due to the sensitivity of the work in this department. 

Recruiting Duties

• Support the talent acquisition team by helping maintain applicant records, organizing documents, and tracking tools to ensure accurate and up‑to‑date information.
• Support the full recruiting process by scheduling and conducting phone interviews, coordinating face‑to‑face interviews for multiple roles, and managing candidate communication, including sending notifications to those not selected. 
• Represent 4imprint at recruitment events in a professional manner. 
• Help maintain and coordinate name badges and various onboarding information for new associates.
• Coordinate tasks to ensure new hires are successful onboarded after their first day. 

Benefit Duties

• File a wide variety of forms into personnel/medical files.
• Administer tuition reimbursement program. 
• Assist associates with questions regarding payroll, technology, and benefit issues or interpreting company policy.
• Assist in reconciling monthly invoices. 
• Update records based on payroll changes (address, name, qualifying events). 

Miscellaneous Duties

• Communicate messages with associates who do not have access to email. 
• Contribute to the weekly newsletter as needed. 
• Prepare informational materials to be hung around the building; as well as displayed on various forms of media. 
• Assist with other projects as needed.

You might be a fit for this position if you are:

• Someone who can maintain utmost level of confidentiality due to the sensitivity of the work in this department. 

• Someone with a demonstrated ability to work without close supervision, produce quality work, and handle periodic special projects independently, while maintaining focus and sense of urgency in an environment with frequent interruptions and a high level of varied activity.

• A self-starter who takes initiative, delivers remarkable customer service and solves problems with both internal and external individuals. 
• Friendly, tactful and professional in your communications on the phone, in person and in e-mail and capable of skillfully handling difficult conversations and situations.
• A multi-tasker who is ready to act in any situation. 
• Extremely organized and focused on the details that matter.
• Comfortable working with confidential data, and able to keep it confidential. 
• Knowledge of state and federal employment laws helpful.
• Someone who enjoys change and trying new things.

Required education/skills/experience:

• Actively pursuing an Associate’s or Bachelor’s degree in human resources, or a related degree.
• Demonstrate proficiency in data entry, MS Outlook, Word, Teams, and Excel. 

• Excellent written and oral communication skills.

• Please refer to the physical requirements form for details on the physical requirements of this role. 

Work Environment:

An individual in this position must be able to successfully perform the essential duties, responsibilities, and physical demands listed in this job description. 

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. Reasonable accommodation(s) will be made to enable individuals to perform the essential functions. 

• Regular and predictable attendance.
• Ability to effectively communicate with others (verbally and in writing).
• Ability to enter data.
• Work will be performed at 4imprint, Oshkosh location.

H-1B or other work authorization visa sponsorship is not offered for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

The following five drugs or classes of drugs will be tested for: 1) Marijuana (THC) 2) Cocaine Metabolites 3) Phencyclidine 4) Amphetamines (Class) 5) Opiate Metabolites.

4imprint has a drug-free workplace policy.
 
Equal opportunity employer, including veterans and individuals with disabilities.