Human Resources Coordinator

Job Title: Human Resources Coordinator

Job Description

The Human Resources Coordinator supports both administrative operations and core HR functions within a fast-paced, mission-driven nonprofit organization. This role focuses on ensuring smooth day-to-day office operations, coordinating administrative tasks, and providing reliable support to the HR team. The position also assists with recruiting and onboarding activities, including scheduling, candidate communication, and documentation. It is well-suited for a highly organized professional with strong customer service skills, administrative experience, and a friendly, outgoing personality who enjoys working in a collaborative environment and contributing to meaningful organizational goals.

Responsibilities

• Serve as a primary administrative support resource for the HR department and overall office operations.
• Coordinate scheduling, meetings, and calendars for HR-related activities and department initiatives.
• Assist with recruitment activities, including interview scheduling, candidate communication, and onboarding coordination as needed.
• Support Experience check processing and the completion and tracking of onboarding documentation.
• Maintain accurate employee and candidate records within UKG, the applicant tracking system (ATS), and other internal HR systems.
• Assist with vendor coordination, invoice processing, and general office administration tasks.
• Provide excellent customer service to employees, candidates, visitors, and external partners, ensuring a professional and welcoming experience.
• Help maintain organized files, records, and administrative workflows to support efficient HR operations.
• Support recruiting and talent acquisition efforts during periods of increased hiring activity.
• Collaborate with HR leadership and HR team members to support departmental goals, initiatives, and continuous improvement efforts.

Essential Skills

• Previous experience in administrative, office support, receptionist, customer service, or coordinator roles.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills and strong interpersonal abilities.
• Proficiency with Microsoft Office, including solid experience using Excel.
• Strong computer literacy and data entry skills with attention to accuracy and detail.
• Ability to manage multiple priorities in a fast-paced environment while maintaining quality and professionalism.
• Professional demeanor with a positive, friendly, and approachable personality.
• Reliable attendance and punctuality, with a commitment to supporting daily office and HR operations.
• Experience supporting office operations and administrative processes in a professional setting.

Additional Skills & Qualifications

• Experience with HR support, HR administration, and general human resources functions.
• Experience in recruiting coordination and talent acquisition support.
• Hands-on experience with applicant tracking systems (ATS) and HR systems, including UKG.
• Ability to build positive relationships with employees, candidates, and external partners through strong customer service.
• Interest in developing a career within an HR department and growing within a mission-driven nonprofit organization.

Work Environment

This position is fully onsite in Cromwell, CT and operates Monday through Friday with an eight-hour workday, with flexible start times between 8:00 a.m. and 9:00 a.m. The role supports a growing nonprofit organization that operates multiple schools and programs serving children and adults with disabilities, offering the opportunity to contribute to a meaningful mission while gaining career growth within the HR department. The environment is fast-paced, collaborative, and service-oriented, with regular interaction with employees, candidates, visitors, and external partners and daily use of HR systems such as UKG and Microsoft Office tools.

Job Type & Location

This is a Contract to Hire position based out of Cromwell, CT.

Pay and Benefits

The pay range for this position is $21.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cromwell,CT.

Application Deadline

This position is anticipated to close on Sep 18, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.