Human Capital Assistant - Transaction Processing

Job Details: Level: Experienced, Job Location: GAP Solutions - Herndon, VA, Position Type: Full Time, Education Level: High School Diploma/GED or Equivalent, Salary Range: Undisclosed, Travel Percentage: None, Job Shift: Day, Job Category: Human Resources, NOTE: THIS POSITION CAN BE FULLY REMOTE!

Position Objective:  Serve as a Human Capital Assistant (Transactions Processing) in support of the overall functions of the U.S. Government Publishing Office (GPO), Human Capital business unit. 

Duties and Responsibilities:

Provides support for the processing of personnel actions and records management. Works closely with the Talent Acquisitions team, the Transactions Specialists and Benefits Specialists to process and onboard new applicants.
Provides administrative support for new employee orientation.
Provides administrative support for offboarding.
Processes routine personnel actions.
Support HC staff with administrative needs.
Inputs and verifies documents for employment in the onboarding module of the USA Staffing system required to onboard new hires.
Must stay apprised of human resource terminology, requirements, procedures required to process HR actions consistent with Office of Personnel Management (OPM) and 5 CFR rules and regulations governing recruitment, staffing and placement, pay and classification activities.
Ensures that the correct documentation is submitted with all personnel actions. Documents must be completed, routed, filed, and arranged in proper sequence. Discrepancies are identified and corrected within an established timeframe.
Processes routine SF-52s (Request for Personnel Actions) such as in-processing selectees, promotions, awards, details, within grades, name changes, reassignments, summer appointments, student and special emphasis programs, term and temporary appointments, death benefits, Thrift Savings Plan options, and retirements, in the appropriate automated systems. Ensures documents comply with OPM guidelines and are correct.
Contacts employees or supervisors to resolve questions before processing final actions; provides information on HR systems, processes, and procedures and/or provides brochures, applications, and other HR documents to employees. Performs final reviews on personnel documents to ensure data complies with appropriate Guide to Personnel Processing Actions (GPPA) guidance.
Provides support to Talent Acquisitions and Transactions Division Specialists, answers the phone, directs inquiries to the correct Specialist; and handles the customer-serves aspects of HR employment from the initial job offer to entry on duty (EOD). May prepare offer letters, and creates and distributes employment-related correspondence, e.g., offer letters, and orientation materials. Researches and resolves a variety of human resource problems relating to pay, performance, and incorrect data on the Notification of Personnel Action.
Participates in conducting new employee orientation on a rotational basis and assists HC Specialist with the completion of new hire packages.
Updates GPO’s SF52 Dashboard /Tracker with accurate and concise information. (After training)
Responds to customer inquiries on such matters as procedures for filing applications, status or recruitments, kinds of vacancies in the organization, etc.
Assists with pre-employment process for new hires.
Computes service computation dates, variety of federal service credits.
Coordinates all pre-employment process requirements and conducts reference checks. Screens pre- employment forms for accuracy and completeness; and assists selectees in filling out forms when needed.
Establishes, maintains, and closes out recruitment files and other required records.
May respond to applicant questions concerning he submission of onboarding paperwork
Advises management and applicants of requirements for basic onboarding activities, in- processing, and investigations.
Examines codes and processes official personnel actions for GPO personnel. This includes verifying previous service, including military service and computes service computation dates (SCDs).
Establishes and maintains electronic Official Personnel Folders (eOPFs).
May work at the front desk in HCO or for the CHCO as needed. Greets customers, answers basic questions, answers, and routes calls.
Attends all staff meetings.
Attends business unit training sessions as necessary.

Qualifications: Basic Qualifications:

Minimum of two (2) years relevant full-time experience within the last five (5) years.
Educational Level GED or High School Graduate
Knowledge of coding and processing personnel actions this includes being able to correctly code Standard Form personnel actions with Nature of Action codes, tenure, probationary period, legal authority)
The Contractor should be experienced with USA Staffing onboarding modules.
Skilled and working knowledge of USA Staffing (onboarding components)
Skill and working knowledge of National Finance Center’s EmpowHR system.
Skill and working knowledge of OPM’s eOPF system.

Preferred Qualifications:

Works with automated personnel computer systems and software to process personnel and benefits actions, compute retirement annuities, service computation dates and should have working knowledge of the following:

NFC
EmpowHR
Epic
eOPF
USA Staffing onboarding module
Microsoft Suite including Word, Excel, Power Point, Sharepoint, Outlook and Teams
HC Dashboard – after training

Language and Interpersonal Skills:

Ability to communicate effectively verbally and in writing.

Ability to write email correspondences or formal letters to various customer groups.
Ability to work as a member of a team to collaborate and reach a common goal.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.   

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at [email protected]. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.