HR Manager

Human Resource Coordinator and Accounts Receivables

Job Description

Location: 8024 Saint Louis Ave, Skokie, IL 60076
Job Type: Part-Time
Pay: $27-$29/hour 

Position Summary:

Shavitz Heating & Air Conditioning is looking for a highly detail-oriented, driven, and adaptable Human Resources Coordinator to support both employee operations. This position offers the opportunity to own and refine key HR processes.

This role is best suited for a candidate who can switch hats throughout the day, juggling employee support and administrative compliance.

Key Responsibilities:

Human Resources (HR):

Recruitment & Onboarding

• Create and post job openings, screen candidates, conduct phone interviews
• Coordinate in-person interviews with managers
• Manage new hire paperwork and background checks
• Set up employee access to systems (ADP, ServiceTitan, Google, etc.)
• Conduct onboarding sessions and ensure seamless Day 1 experience

HR Compliance & Administration

• Maintain and update employee records and digital files
• Ensure all employee documentation is compliant with federal and state laws
• Distribute annual training (anti-harassment, safety, etc.)
• Maintain birthday/anniversary calendars and employee spreadsheets

Performance & Time Off Tracking

• Coordinate annual review process and prepare review packets
• Track time off (PTO, sick time, unpaid leave) and apply in ADP
• Monitor tardiness, call-outs, and attendance issues
• Enforce written and verbal disciplinary actions when necessary

Payroll Support

• Audit timecards weekly and communicate discrepancies
• Process commissions, bonuses, PTO, training hours, etc.
• Support final payroll submissions and reporting deadlines
• Maintain payroll tracking systems and 401k reporting

Termination & Offboarding

• Collect company equipment
• Remove system access and update internal documents
• Notify vendors and handle COBRA-related steps
• Document resignation or termination in employee files

HR Operations & Communication

• Draft internal memos and policy updates
• Maintain tool and bonus trackers, forms, and digital HR library
• Handle sensitive matters with discretion and professionalism