HR & Administrative Coordinator Intern

Internship: HR & Administrative Coordinator Intern

Duration: May–August preferred (July to September will be considered)

Location: Waltham, MA

COMPANY
Thea Pharma Inc. is the newly established US commercial organization of French-based pharmaceutical company, Laboratoires Théa (Clermont-Ferrand). Thea Pharma markets a suite of leading eye-care drugs that have been approved by the U.S. Food and Drug Administration (FDA), including iYUZEH, Zioptan®, Cosopt®, Cosopt® PF, Azasite®, Akten®, and Betimol®, as well as AcellFX™ Acellular Amniotic Membrane and the portfolio of iVIZIA dry-eye drops and eyelid hygiene products. By focusing its parent company’s passion and expertise within the U.S. market, Thea Pharma’s goal is to deliver uncompromising care that enables all stakeholders to envision the future of ophthalmic treatment with eyes wide open.

POSITION SUMMARY

We are looking for a detail-oriented HR Coordinator Intern to support our HR team with administrative tasks, employee data audits, recruiting, onboarding and offboarding coordination. This role is ideal for someone interested in gaining hands-on HR experience. This role reports to the Senior HR Generalist and will also work under the guidance of the Director of HR for additional training and tasks.

KEY RESPONSIBILITIES

• Audit employee records in the HRIS to ensure job descriptions, resumes, and offer letters are current and properly uploaded
• Maintain accurate employee data, org chart, and census information
• Schedule interviews and coordinate calendars with candidates and hiring managers
• Assist with completion and submission of HR/employee forms and documentation
• Support onboarding activities, including preparing materials and ordering business cards
• Assist with general HR administrative tasks, reporting, and events
• Provide front desk/reception support as needed

QUALIFICATIONS

• Currently a senior student pursuing a degree in Human Resources, Business Administration, Psychology, or a related field
• Basic proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Strong attention to detail, project management, and organization skills
• Can handle confidential information responsibly
• Good communication and time management skills

PHYSICAL DEMANDS & WORK ENVIRONMENT
This position requires prolonged sitting. Additionally, it requires eye-hand coordination and manual dexterity enough to operate a keyboard, photocopier, telephone, and other office equipment. Requires normal range of hearing and vision to record, prepare, and communicate appropriately. Additional physical requirements include hearing spoken communication clearly.

• Can hear accurately the spoken word with moderate office noise
• Can apply deductive reasoning and understand complicated issues 
• Can follow instructions and work rules and company policies 
• Can follow safety and security practices 
• Can meet deadlines and effectively deal with work stress 
• Can accurately communicate ideas, facts and technical information
• Can maintain confidentiality of certain information 

BENEFITS AND PERKS

• 2 days of Paid Time Off during this period, to be used, if needed, as a sick day or for personal reasons
• Interns may observe company holidays off if they fall within the internship period
• This compensation hourly rate range is $20 to $25 per hour, biweekly pay

EEO STATEMENT
Thea Pharma Inc. is proud to be an Equal Employment Opportunity employer. At Thea, we not only support the diversity of our employee population, we celebrate the way our team member’s unique backgrounds and experiences contribute to the success of our company. Thea does not discriminate on the basis of race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Thea Pharma Inc. does not tolerate harassment or discrimination of any kind.

ADDITIONAL INFORMATION
Your information will be kept confidential according to EEO Guidelines.

Attention: Job Scam Alert
Thea Pharma Inc. has recently become aware of fraudulent job recruitment emails and postings from individuals claiming to represent the Company. These postings seek personal and financial information in connection with fraudulent opportunities for employment. If you suspect any fraudulent activity or misrepresentation in connection with a Thea job opportunity, please report it to [email protected] 

To verify an open role please check our official careers page at https://theapharmainc.com/careers/