House Manager & Family Assistant (with Meal Prep Support)

Job Title: House Manager & Family Assistant (with Meal Prep Support)

Location: Alexandria, VA 22309

Employment Type: Part-time (15–20 hours/week, with 15 hours guaranteed)

Proposed Start Date: ASAP

Compensation: $30–35/hour (based on experience)

Requirements:

• Must maintain a smoke-free environment
• Have reliable transportation with a clean driving record
• Comfortable working with, and occasionally walking, a large, friendly dog
• Prior experience (5+ years) supporting private households in a House Manager, Family Assistant, Nanny/Household Hybrid, or similar role is required. More extensive experience strongly preferred

Proposed Schedule:

• Preferred days 3x per week: Tuesday-Thursday, but flexible for the right fit.
• Hours: 5 hours per day, with potential adjustments based on family needs (12:00–5:00 PM or 1:00–6:00 PM), but flexible for the right fit.

About Our Family:

We are a warm, fun-loving family of four, plus a friendly four-legged dog, based in Alexandria, VA. Our lives are full, with both parents managing their careers while coordinating school schedules and extracurricular activities for the kids. Despite our busy work schedules, we deeply value time spent together as a family and strive to maintain a home that allows us to focus on what matters most.

Our family thrives on structure and routine, but we also deeply value flexibility and a nurturing environment. We are looking for someone who loves spending time with kids and can help us keep the train on track, ensuring that our day-to-day responsibilities run smoothly. We need a proactive, organized individual who can seamlessly integrate into our family life, taking initiative and anticipating needs. This person will play a key role in managing household tasks and supporting our children's needs, allowing us to maintain a sense of calm and order in our busy lives. By doing so, you'll help us create a well-organized home where we can focus less on logistics and more on enjoying meaningful time together as a family.

Who We’re Looking For:

We are seeking a reliable, proactive, and detail-oriented individual to support our household. If you are someone who is:

• Organized: Able to create and maintain household systems, including meal prep, laundry, and general tidiness, while keeping everything running smoothly.
• Flexible: Capable of adjusting to the evolving needs of our family, including the occasional pickup for aftercare or coordinating with vendors.
• Personable: Friendly, communicative, and eager to be an extra set of hands for the family. Comfortable with both children and pets, and ready to step in for backup childcare when needed.
• Proactive & Trustworthy: Someone who can anticipate needs without constant direction, take the initiative with tasks, and provide a sense of calm organization.

Key Responsibilities:

Meal Planning & Preparation:

• Plan, prep, and cook healthy, family-friendly meals (2x per week), with a focus on healthy, fresh options for parents and kid-friendly choices.
• Batch-cook breakfast items and snacks to ensure the family has healthy, easy-to-serve options. e.g. banana bread, fresh fruit is washed and cut.
• Shop for groceries and maintain the grocery list system already in place.
• Follow dietary restrictions/preferences, focusing on healthy meals for parents with kid-friendly options.
• Ensure the kitchen is clean and organized post-prep.

Household Management & Organization:

• Organize and maintain closets, pantry, storage, and toys systems and areas.
• Reset and tidy rooms daily, preparing the home for weekly cleaning services.
• Have a general awareness of household calendars and schedules for the family.
• Handle seasonal clothing swaps, packing, storing, washing and organizing.
• Supervise or coordinate services such as handymen, cleaners, landscapers.
• Assist with packing/unpacking for family trips and seasonal transitions.
• Sort mail, handle returns, and organize donations.
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas.

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders and returns (Amazon, Costco, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

Family Support & Child Assistance:

• On occasion assist with school pick-ups and activities
• Provide light supervision and assist with homework as needed.
• Be flexible to stay later to help with childcare support when parents are traveling or have late commitments.

Laundry & Linen Care:

• Wash, dry, fold, organize, and put away family laundry, focusing on primarily kids clothing.
• Keep laundry areas tidy and well-stocked with supplies.

Pet Care:

• Occasionally feed and walk the family dog, ensuring dog bowls are cleaned daily.
• Coordinate vet visits, when applicable.
• Keep pet supplies stocked and organized.

Administrative & Personal Assistant Support:

• Handle light administrative tasks, including scheduling appointments, coordinating family logistics, and help with travel planning, scheduling and logistics related to upcoming trip(s).
• Communicate with service providers (e.g., cleaners, handyperson, landscapers) to ensure everything runs smoothly.

How to Apply:

Please submit:

• A brief cover letter explaining why you’d be a great fit for this role
• Your updated resume
• At least 3 professional references with contact information

Please Note: This role requires a background check.