House Manager & Family Assistant

Job Title: House Manager & Family Assistant

Location: Newport Coast, CA 92657

Employment Type: Full-time (40 hrs/week)

Schedule: Tuesday–Sunday, 8:00 AM – 5:00 PM (with flexibility for weekends and travel)

Compensation: $33-38/hour based on experience

Start Date: ASAP

Requirements:

• Maintain a smoke-free environment
• Must have a valid U.S. passport (ability to travel domestically and internationally)
• Must have a valid driver’s license with a clean driving record
• Experienced swimmer with ability to supervise children at the pool.

About Our Family:

We are a vibrant and close-knit family of four, with two young children who fill our home with joy and energy. Our household is often lively, with friends and extended family coming and going, as we love to entertain and make sure our home feels like a welcoming place for everyone. We truly value our time together, especially around the dinner table, where we make it a point to gather every evening for a family meal. It’s our chance to catch up, share stories, and enjoy each other’s company after our busy days.

Life here is full of love, laughter, and a shared commitment to making every day meaningful. We thrive on a balance of routine and spontaneity, always finding time for outdoor adventures, creative projects, and, of course, family time. Mom is deeply passionate about horses and her personal and professional goals, while also being fully dedicated to supporting the flow of the family life. As the kids transition to preschool in the fall, we’re looking for someone who can not only assist with meal prep and household tasks but also provide personal support to manage the day-to-day flow of the family.

We’re looking for someone who feels like a trusted member of our team, someone who can step in when needed, take initiative, and help keep things organized. If you enjoy a family-oriented environment where you can bring warmth, creativity, and a positive presence, you’ll feel right at home with us.

Who You Are / What We’re Looking For:

You are a proactive, warm, and adaptable individual who can take initiative while maintaining a professional and positive attitude. You have experience with children, particularly in the early years, and understand the importance of early childhood development, especially for toddlers and early school-age children. You are capable of collaborating on meal prep or cooking independently for the family, ensuring meals are nutritious, easy to prepare, and aligned with the family's preferences. You bring a tech-savvy mindset, are comfortable navigating technology for tasks, driving, and managing family expectations in order to ensure the household runs smoothly through technology.

With strong attention to detail, you take pride in supporting home organization and performing daily resets to ensure the household remains tidy and welcoming. You’re highly organized and intuitive, able to anticipate the family’s needs and adapt to their ever-changing schedules. You are comfortable with the responsibility of managing routines and staying on top of daily tasks, especially as the children transition to school. You will collaborate closely with the mom and provide personal assistance where needed, ensuring everything runs smoothly.

You are someone who is self-directed, takes ownership of your responsibilities, and is open to feedback and personal growth as you help maintain the flow of a dynamic family household.

Key Qualities:

• Proactive and self-directed
• Positive Energy: You bring warmth and positivity into the home, whether it’s through engaging with the kids, supporting the family, or helping with household projects
• Organized & Intuitive: Excellent at keeping routines on track and anticipating the family’s needs
• Resilient and able to handle constructive feedback with professionalism and a growth mindset
• Able to read the room and gauge when to step in or take ownership
• Able to use car navigation and various tech apps

Key Responsibilities:

Household Management & Organization

• Create and/or Maintain household organization systems
• Daily resets and prep home for cleaners - game changer daily reset/ declutter
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Seasonal swaps (clothing, décor, bedding)
• Prepare and coordinate donation drop-offs
• Help with Amazon returns
• Event/holiday/guest prep
• Packing/unpacking for travel

Family Support & Child Assistance

• Weekly Pick-ups/drop-offs and support with transport to school and activities (dance, music classes, etc.) as needed
• Supervise and help with childcare when needed
• Support any kid-related errands
• Help with kids morning routine for school

Deep Cleaning & Special Projects

• Organizational projects (toys, gear, closets all over home)

Meal Planning & Prep

• Grocery shopping
• Align with family preferences and collaborate on cooking or ability to independently cook and prepare healthy meals 3-4x per week
• Kitchen clean-up and maintenance

Laundry & Linen Care

• Wash/fold/organize laundry
• Ironing/steaming and special garment care
• Linen rotation
• Special care items - vigilant with labels
• Maintain and tidy laundry area

Inventory & Errands

• Restock pantry/fridge/household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Target)
• Returns, dry cleaning, gift shopping
• Mail and package handling
• Breakdown boxes

Vehicle Management

• Weekly Reset and fueling/cleaning vehicles

Vendor & Property Oversight

• Oversee cleaners/contractors/landscapers
• Research/coordinate repairs and quotes
• Seasonal property maintenance
• Manage outdoor spaces

Administrative and Personal Assistant Support

• Travel planning and logistics
• Calendar management (including household schedules)
• Receipt/budget tracking
• Event and appointment coordination
• Tech Savvy - IG/Canva/Social media experience a plus

How to Apply:

If interested, please email me with the following:

1. A brief letter explaining why you believe you would be a great fit for this position.
2. Your updated resume, including 3 references with contact information.
3. Please note this role requires a background check

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