House Manager and Family Assistant (with meal prep)

House Manager and Family Assistant (with meal prep)

Job Title: House Manager and Family Assistant (with meal prep support)

Location: Fairfax, CA 94930

Employment Type: Part-time, 15-18 hours per week

Schedule:

• Monday 12:00-5:30pm
• Wednesday or Thursday 12:00-5:30pm
• Thursday or Friday 12:00-5:30pm or 5:00-11:00pm (flexible)
• Occasional weekend childcare coverage (~4 hours)

Compensation: $40-$44 per hour, based on experience. Mileage reimbursement to be included in compensation

Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Must be authorized to work in the United States
• Must have reliable transportation and valid driver's license
• Fragrance-free (preferred)
• CPR and First Aid certified, or willing to obtain prior to employment
• Ability to be flexible with schedule, hours - as needed
• Located in or near the North Bay (preferred)
• Must be willing to sign a Non-Disclosure Agreement (NDA) upon employment
• Bonus Skills: Bilingual (Spanish), eye for design

About Our Family

We're a fun-loving, playful household with a driven, creative entrepreneur and her energetic toddler. Our style is minimalist; we like things simple, beautiful, and functional. The aesthetic here matters: every item earns its place, and there's a real appreciation for good design, quality ingredients, and thoughtful choices.Our days are full and well-paced, with plenty of activities. After work and school each day we prioritize meaningful family time. We love getting outside and throwing rocks in the creek, dancing to the band at the local farmers market, and playing water games on the back deck. Evenings are intentional, with a consistent routine that keeps us both balanced.We're navigating a transitional season right now, which makes the right household support not just helpful but genuinely meaningful. This role will feel like a true partnership. The right person will step in, read the room, and make things run smoother without being asked twice.

Who You Are / What We're Looking For

The ideal candidate brings warm, upbeat energy into the home. You're playful and creative with kids, easy-going in conversation, and quietly capable when it comes to getting things done. You have exceptional taste and a natural eye for design and detail. You walk into a space and immediately see how it could function better or look more beautiful, and you take initiative to make that happen.You're happy, upbeat, and grounded - someone who brings good energy without overwhelming the room. You're observant, intuitive and proactive by nature. If you notice something needs fixing, you make the call. If something is running low, you restock it. You’re flexible - if plans change, you can pivot with ease.Honesty and integrity are non-negotiables for you, and you take ownership of your work without needing to be micromanaged. You treat a family’s home with care and respect, and you can be trusted with sensitive information and personal matters. You communicate clearly, follow through on commitments, and take pride in doing things well. Most importantly, you’re looking for a long-term role where you can become a trusted, invaluable partner in our family’s life.

Key Responsibilities

Family Support

• Preschool pick-up 1-2 times per week, with childcare supervision through the afternoon until parent returns home (~4:30-5:30pm)
• Occasional evening childcare (one evening per week) and weekend coverage as needed
• Prepare daily school lunch for toddler
• Kid-related clothes shopping
• Plan and facilitate creative and enriching activities such as arts and crafts, library visits, sensory play, and outings
• Come up with creative ideas for family outings and activities, as well as solo experiences for the parent (museum installations, restaurant reservations, experiences, etc.)

Household Organization & Maintenance

• Implement and maintain household organization systems in a minimalist home (decluttering is a priority)
• Daily resets of living spaces
• Light tidying including putting away clothing, clearing surfaces, putting away dishes, vacuuming high-traffic areas, and keeping common areas tidy
• Take out the trash as needed, and to the curb once a week
• Seasonal clothing swaps
• Coordinate and prepare donation drop-offs
• Indoor plant care
• Change batteries, light bulbs, and smoke detectors as needed

Meal Support

• Meal prep breakfast options for the family (i.e. quiche and fritatta)
• Prepare fresh, varied daily lunches for the family
• Prepare 1-2 dinners per week: one hot and ready, one prepped for easy reheatingIn-person grocery shopping
• Kitchen cleanup and ongoing maintenance

Laundry & Linens

• Wash, fold, and organize laundry once per week
• Ironing, steaming, and special garment care as needed
• Keep the laundry room/storage shed tidy and well-stocked

Inventory & Errands

• Restock pantry, fridge, and household supplies
• Manage running household supply lists and subscriptions
• Handle returns (packages, library books, etc.)
• Prepare and manage dry cleaning
• Gift shopping and wrapping with a strong sense of taste and creativity
• Birthday tracking including buying and wrapping gifts, and mailing cards

Vehicle Upkeep

• Fueling the family vehicle
• Interior cleaning and organization of the family vehicle
• Schedule vehicle maintenance as needed

Deep Cleaning & Special Projects

• Refresh and maintain shed organization
• Clean and maintain humidifiers and air purifiers
• Organizational projects throughout the home (toys, gear, wallpaper, etc)

Vendor & Property Oversight

• Oversee and coordinate with cleaners, contractors, and landscapers
• Research and coordinate repairs, service quotes, and scheduling
• Hire and manage landscaper
• Seasonal property maintenance coordination (gutter cleaning, power-washing, etc.)
• Manage outdoor spaces: cover furniture, water plants and tend to the garden, tidy deck toys

Administrative & Personal Assistant Support

• Travel planning and logistics including research, booking, packing prep, and airport driving as needed
• Visibility into the household calendar to support vendor scheduling and meal planning
• Appointment coordination for the parent and child
• House hunting support including attending open houses and capturing video walkthroughs to share with the parent
• Coordinate with interior decorator on home prep and move-in logistics if applicable
• Bonus: Scripting experience, filming experience and comfort with basic makeup or hair touch-ups for business content creation. In the future, it could also involve email management.

How to Apply

Please submit:

• A short intro letter telling us about yourself and why this role feels like a fit
• An updated resume
• 3 professional references with current contact information

Please note that this role requires a background check.

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