Hotel Sales Coordinator - Part Time

Sales Support :

• Maintain good rapport with clients.  
• Work closely with other departments to coordinate details, special requests, VIP packages and promotions.
• Handle inquiry calls, send appropriate collateral, or direct calls to sales management staff as necessary.
• Give site tours.
• Provide clear, professional, and detailed communication to the client. 
• Responsible for putting together proposals and contracting for group blocks.
• Assist clients/groups with copies of receipts, invoices, etc.
• Inform Sales Department of potential problems with clients and progress of special projects.
• Go on sales calls & blitzes with the Sales Department and serve as a point of contact to all hotel accounts.
• Coordinate client gifts with Sales & guest recognition programs with the Front Office.
• Manage mini-hotel inventory and input rooming lists.   Advise Sales Manager and Director of Sales on any group cut off dates.
• Purchase any meeting planner points or group events per the request of the Director of Sales.
• Close out month-end house accounts with the assistance of the hotel's Front Office Manager and Director of Sales. 
• Verify group pick up for events for the purpose of rebates, commissions, etc.
• Maintain the front desk incentive program and encourage the front desk to obtain and maintain accuracy on company names for all reservations.
• Create BEO’s, group resumes
• Utilize CRM.
• Must be organized, have great attention to details and have good time management skills. 

Meeting Space          

• The banquet and event space will be the primary responsibility of the Sales Coordinator.  They will be responsible for making BEO’s prior to each event, coordinating any catering needs, and executing the day of the event. 

Additional Requirements:

• Ability to lift up to 35 lbs. 
• Perform other duties, as assigned, to meet business needs. 
• Ability to maintain flexible/extended work hours as needed by job demand functions