Hoffman Executive Assistant to Executive Chairman

Job DetailsJob Location: West Hartford , CT 06110Role Purpose

The Executive Assistant to the Executive Chairman serves as a highly trusted partner responsible for managing and coordinating both personal and business-related priorities. This role functions as an extension of the Executive Chairman, providing proactive support that enables effective management of personal affairs, philanthropic initiatives, real estate interests, and select dealership-related business activities.  Also includes fully managing accounts payable, expenses and cash flow for the Executive Chairman.  The position includes involvement in and acting as a liaison to support other financial responsibilities within the highly confidential family office environment.

Compensation: Pay is based on experience and qualifications.

Responsibilities

Manage calendars, scheduling, travel, and meeting coordination for the Executive Chairman.
Coordinate personal, business, and family office administrative tasks with professionalism and discretion.
Accounts payable, including entering bills into QuickBooks and preparing checks for payment.
Charitable foundation support, including budget, pledges, payment, tax administration
Expense review and analysis
Cash flow responsibility coordination
Maintain organized financial and administrative records, both digital and physical.
Support routine bookkeeping and accounting functions.
Process mail, vendor correspondence, and routine financial paperwork.
Assist with expense tracking, document preparation, and general office administration.
Handle confidential information with the highest level of accuracy, integrity, and discretion.
Provide general administrative support and assist with special projects as needed for the Family Office.

QualificationsCompetencies and Qualifications

Bachelor’s degree preferred or equivalent professional experience.
Bookkeeping experience preferred but not required.
5+ years of executive assistant, personal assistant, family office, or similar high-level support experience.
Advanced proficiency in Microsoft Office Suite as well as apple products and overall technology.
High level of organization, project management and documentation discipline
Professional discretion and confidentiality
Reliable follow-through and accountability
Strong written and verbal communication abilities.
Ability to work independently and prioritize accordingly.
Ability to work independently and exercise sound judgment.