HMS ADDED DUTY CONTRACT: Building Test Coordinator

REPORTS TO: Building Principal. Serves as liaison between school and Curriculum and Instruction Department.

OVERVIEW OF THE POSITION

The Building Test Coordinator has varying roles dependent upon the testing happening. This document is split into parts by assessment. For assessments not listed (DIAL, KDP), Central Office Personnel will work directly with the teachers administering the assessments, and you may or may not be asked to assist. The district recognizes that the time, care, and accountability needed to ensure smooth, consistent, and secure testing needs a devoted individual at each site.  It is the responsibility of the BTC to attend all scheduled trainings regarding testing, whether they are offered by the Assessment Department, Student Services, Curriculum & Instruction, or an outside entity such as the State of Alaska or WIDA.

MAP

1.  MAP/ MPG browser check

• Work with the Site Tech to verify that all your student computers have access to the MAP testing browser.
• Report any issues to InfoTech and Caitlin.

2. Test Sessions

• Create all test sessions for students in your building, according to the teacher who will be testing them. Test sessions must be created at least one day prior to testing.
• If students are missing from the roster, or are rostered to the wrong class, contact Ian Acuna.

3.  Accommodations

• Students who receive accommodations per their IEP must be given accommodations on their MAP testing.
• Verify the list of student accommodations with the Counselor, SPED teachers at your site, and the classroom teacher to ensure accuracy and compliance.

4.  Test Proctors

• Each test proctor needs to be trained in test administration. This can be done by you, the Assessment team, or through the online modules provided by NWEA. It is your responsibility to arrange training for those in your building.
• Each proctor must be able to log in to the NWEA testing site. Verify that each staff member has an account and can log in. If you have issues, contact Ian Acuna.

5.  Testing Scheduling and Completion

• Work with teachers and building administrators to ensure that all students given the appropriate test and are tested in the given window. Schedules need to be sent to Caitlin. If you need scheduling assistance, contact the Curriculum Department.

AIMSweb

• Ensure all teachers giving the AIMS benchmarking probes have access to the online system
• If teachers or students are missing, contact Ian Acuna

WIDA ACCESS (Regulated by WIDA and the state)

1. Test Security Agreements

• Verify that all your test administrators have signed level 4 TSA’s.

2. Proctor Training

• Verify that all of the test proctors have passed the WIDA online modules pertaining to the assessments that they will administer. Work with Kathleen Fisher to ensure we have certificates on file.
• Report any issues to Kathleen and Caitlin

3. Test Sessions

• Work with Curriculum Department to determine the students needing the assessment, then create a schedule to ensure that all ELL students are tested.

4. Accommodations

• Students who receive accommodations per their IEP must be given accommodations on their ACCESS testing.
• Verify the list of student accommodations with Student Services, the Counselor, SPED teachers at your site, and the test proctor to ensure accuracy and compliance. Ensure that Student Services has the WIDA Accommodations form.

5. Materials Management

• Assist in the ordering of materials for your building. You will receive a list of students to be tested. It is critical that you verify this list so that the proper materials can be ordered.
• Work with Kathleen to receive all of the WIDA ACCESS materials. They must be kept in a secured location and signed in and out to appropriate staff for testing.

NAEP (regulated by the federal government)

• Work with your building principal to ensure the Government Representative has all of the information they need
• Ensure all required staff completes the necessary paperwork from the federal government.

PEAKS (regulated by the state)

BEFORE TESTING

1. Test Security Agreements

• Verify that all your test administrators have signed level 4 TSA’s.

2. INSIGHT client check

• Verify that all your student computers have the INSIGHT client installed.
• Work with the Site Tech to perform the configuration check, report any issues to InfoTech.

3. Student Rostering

Roster all students into test sessions, if you have difficulties, report them to Caitlin immediately.

4. Test tickets

• These are secure test items; they must be kept secure until student’s test.
• Print them and organize them by grade or teacher/classroom, however your students will test.
• Advise teachers to keep track of who does NOT test, keep their test tickets separate.
• Make-up students can use their original test ticket.

5. Scratch paper/graph paper

• Make sure you have graph paper and blank scratch paper for each classroom that will be testing

6. Cover up or remove materials on the walls where students will test.

7. Broadcast on VHF or radio the dates students will be testing, go to bed early, eat breakfast, etc…

8. Headphones

• Students who get the text-to-speech accommodation MUST have headphones.
• Other students may use headphones to block noise while they test, do you have enough? If you anticipate needing additional headphones, notify Caitlin by December 15.
• If you allow any students to do this, you must give ALL students the option to use headphones while they test

9. Test Administrator Directions & Tech Support Guide

• Each test administrator needs a paper copy of the TAD and Tech Support Guide.

10. Accommodations

• Students who receive accommodations per their IEP must be given accommodations on their PEAKS test.
• Verify the list of student accommodations with Student Services, the Counselor, SPED teachers at your site, and the test proctor to ensure accuracy and compliance. Ensure that Student Services has the appropriate forms signed by the test administrator.

11. Seating arrangements, determine the following: 

• Is there enough room for all the students to test?
• Is there enough space between each seat?
• Is there an established seating chart? 

12. Homeschool students

• When will they test? Where will they test? Who will administer the test?
• Ensure that Homeschooled students have been rostered BEFORE testing begins and that Assessment is aware of them/ has contacted their home school.

13. Create a plan for disruptive students.

• Who are they?
• Should they test in a separate location?
• Who will test them, where will they test?

DURING TESTING

1. Teacher cell phones and laptops

• Teachers may not have anywhere to store their cell phones or laptops.
• Laptops and cell phones can be stored in the room where students test.

• Cell phones must be off or silent and out of sight (not in your pocket)
• Computers should be out of sight.
• Teachers are not to use their cell phone or laptop during the test session, they can however use their cell phone in the case of an emergency, ONLY IF NO LANDLINE IS PRESENT

2. Post signs

• No electronics.
• Testing, do not disturb.

3. Security or ethics breach

• Report any security breach (electronics in testing room, lost test materials, test materials copied in any way, etc.) to Caitlin immediately, and document in writing.
• Report any ethics breach (test administrator coaching students, helping students, paraphrasing questions, etc.) to Caitlin immediately, and document in writing.

4. Special Circumstances: student/parent refusal, medical waiver, absent student, or invalidation

• Document on Irregularity Report

5. Create a plan with your staff to ensure students know what they can do after they finish testing.

• Should they quietly read a book?
• Can they leave the room?

AFTER TESTING

1. Collect all Irregularity Reports

• Scan/email all Irregularity Reports to Caitlin

2. Document all parent refusals and send to Caitlin.

3. Collect all test tickets

• After a student has finished both parts of a test their test ticket should be shredded
• Keep the test tickets for students who have not yet tested.

4. Shred all used scratch paper.

• Teachers can do this as soon as they finish testing, or they can turn it in to you with their secure test items, it is kept secure until it is shredded.

COMPENSATION

Subject to negotiated agreement added duty compensation range and meeting all “Responsibilities”. Payment may be prorated based on meeting the responsibilities.