Gallery Administrator
Boost your chances before you apply.
Salon D'Art
Hercules, CA, US
Summary
The Gallery Administrator coordinates daily operations, including art installations, inventory management, and vendor logistics across multiple locations. They serve as the primary point of contact for installation teams and support gallery leadership with administrative and exhibition-related tasks.
Job Description
Benefits:
- Flexible schedule
- Home office stipend
- Profit sharing
We are seeking a highly organized and detail-oriented part-time Gallery Administrator to work directly with the Managing Director / Head Curator in coordinating the daily operations of a multi-location fine art gallery. This role is central to ensuring the smooth execution of installations, inventory management, and day-to-day administrative functions across all CA gallery locations. Up to 24 hrs / week (Tue, Wed, Thu)
The ideal candidate is proactive, communicative, and comfortable managing multiple moving parts in a fast-paced, detail-driven fine art environment.
Key Responsibilities
- Coordinate and schedule daily tasks for art installers & art handlers. Also coordinate tasks with framers, and external vendors across 4 gallery locations
- Serve as primary point of contact between gallery leadership and installation teams
- Oversee artwork inventory management, including intake, tracking, movement, condition documentation, and location updates
- Maintain accurate records related to artworks, installations, shipments, and storage
- Assist in planning and executing exhibitions, installations, de-installations, and special projects
- Coordinate packing, shipping, and logistics for artworks (domestic and international)
- Ensure proper handling procedures and professional standards are followed at all times
- Support general gallery operations including scheduling, internal communications, and administrative tasks
- Maintain organized digital and physical filing systems related to inventory, certificates, condition reports, and exhibition materials
- Collaborate closely with the Managing Director / Head Curator to anticipate operational needs and resolve issues efficiently
Qualifications
- Prior management experience in fine art galleries, museums, auction houses, or art logistics
- Strong organizational and multi-tasking skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities across different locations simultaneously
- Familiarity with art handling best practices and inventory systems
- Proficiency with digital tools (Dropbox, spreadsheets, inventory databases, scheduling platforms)
- Professional demeanor, discretion, and reliability
- Ability to work independently while functioning as part of a close-knit team
- Ability to work remotely Tue, Wed, Thu (9:00 am - 5:30 pm) with some onsite work as needed.
Flexible work from home options available.
Founded in 2002, Salon D’ Art™ has the distinction of combining intimate yet elegant exhibition programs with extensive educational and informative collecting advice. Dedicated to art on paper, our mission is to ‘create a venue for the conversation about art, where passion promotes learning, sharing and collecting™’.
Utilizing unique spaces to showcase our collection, over a decade ago, Salon D’ Art pioneered the temporary art display concept within the luxury hotel space. Today, we are proud to be the leading hospitality industry focused art exhibitor, infusing the world’s leading hotel brands with museum-quality temporary exhibitions.
The collection, one of the largest of its kind on the west coast, includes a wide array of pieces from the last six centuries. From the works of such masters as Rembrandt, Frenet, Boucher and Renoir, to Matisse and Picasso, to the iconic images of Warhol and Lichtenstein, the collection spans the globe as well as history. The oldest art piece in the collection dates back to circa 1450, depicting St. John on a small hill. The pieces in our collection were created in a number of media including etching, woodcut, engraving, photography, lithography and a variety of original drawing.
Founded
2002
Company size
11-50 employees
Industry
Retail Art Dealers
Org type
Privately Held
Founded in 2002, Salon D’ Art™ has the distinction of combining intimate yet elegant exhibition programs with extensive educational and informative collecting advice. Dedicated to art on paper, our mission is to ‘create a venue for the conversation about art, where passion promotes learning, sharing and collecting™’.
Utilizing unique spaces to showcase our collection, over a decade ago, Salon D’ Art pioneered the temporary art display concept within the luxury hotel space. Today, we are proud to be the leading hospitality industry focused art exhibitor, infusing the world’s leading hotel brands with museum-quality temporary exhibitions.
The collection, one of the largest of its kind on the west coast, includes a wide array of pieces from the last six centuries. From the works of such masters as Rembrandt, Frenet, Boucher and Renoir, to Matisse and Picasso, to the iconic images of Warhol and Lichtenstein, the collection spans the globe as well as history. The oldest art piece in the collection dates back to circa 1450, depicting St. John on a small hill. The pieces in our collection were created in a number of media including etching, woodcut, engraving, photography, lithography and a variety of original drawing.
Founded
2002
Company size
11-50 employees
Industry
Retail Art Dealers
Org type
Privately Held
