(FWS) CCFI - Executive Assistant (Fall)

Position Introduction:

General Information: The Executive Assistant FWS assists the Chief Executive Officer in providing support for the organization's day-to-day functions.

Responsibilities:

• CEO Support
  • Manage CEO’s calendar and help prioritize the high-volume demand for CEO’s time
  • Disseminate information both internally and externally on CEO’s behalf
  • Ensure CEO is prepared for all meetings and events, which may include preparing agendas, ordering food, ensuring supplies are available, room set up, etc.
  • Assist directors and CEO with budget process, policy review, document formatting, etc. as requested
  • Represent CCFI at various community outreach events and identify areas of potential collaboration
  • Manage agency meeting agendas and schedule meeting rooms as required
• Advocacy:
  • Identify opportunities for advocacy of the CCFI mission, including upcoming bills or law changes, government funding, etc.
  • Contact legislators, city council, and other elected officials to schedule meetings and tours
  • Manage the CCFI advocacy tracking document
  • Draft letters to legislators for dissemination to the CCFI board and other stakeholders for needed advocacy efforts
  • Assist the CEO when attending government events at all levels
  • Stay apprised on current advocacy laws and regulations surrounding non-profits

Required Education and Experience:

Must be currently enrolled in the Fall 2026 Term as an undergraduate student at the University of Oklahoma.

Hiring contingent upon verification of current student status.

Required Knowledge, Skills and Abilities:

• Ability to operate a personal computer using e-mail, word processing and other applications related to assigned duties
• Ability to communicate effectively with others orally and in writing
• Ability to maintain effective working relationships with staff and volunteers
• Ability to both collaborate and work as part of a team and work independently
• Ability to maintain a positive attitude under stress
• Ability to be flexible and adapt to organizational change
• Knowledge of all job related policies and procedures

Required Certifications and Licenses:

Possess a valid driver’s license and insurance coverage as required by law

Department Preferences:

None