Flight Operations Training Coordinator

At Clay Lacy Aviation, we’ve built a legacy of excellence by combining innovation, safety, and exceptional service. We’re looking for people who share our passion for aviation and our commitment to doing the right thing. Here, curiosity and continuous learning are valued, and teamwork is essential. If you’re ready to contribute your skills in a supportive, high-performing environment where every detail matters, you’ll find opportunities to grow your career and be part of shaping the future of private aviation.

Position Summary

The Flight Operations Training Coordinator is responsible for supporting, administering, and maintaining all aspects of Clay Lacy Aviation’s Flight Operations training programs.

This role interfaces with contract training providers, internal stakeholders, and business partners to ensure the effective delivery and compliance of all training activities.

The Training Coordinator provides direct administrative assistance to the Director of Training and ensures that all training operations comply with applicable federal regulations.

This position plays a key role in promoting Clay Lacy Aviation’s mission, vision, and values by fostering a collaborative team environment that enhances safety, service, and value for our customers and employees.

Location: Van Nuys, CA (Remote)

Schedule: Full-Time; Days and hours of work vary depending on reporting demands.

Compensation: $34.00 - $38.00 per hour; Eligible for comprehensive CLA benefits.

Primary Responsibilities

• Run crew due/expiring reports to identify required training and schedule accordingly.

• Respond and handle all pilot, cabin attendant and maintenance training requests in a timely manner.

• Coordinate and schedule all pilot training for assigned accounts

• Proactively schedule International Procedures, CPDLC, ADS‑B, and other required training—including new‑hire requirements.

• Proactively schedule all Company Recurrent and Emergency Drills training events.

• Manage and process training cancellations to ensure compliance with 30‑day cancellation policies.

• Monitor employee separations and promptly cancel training events with centers as needed.

• Communicate changes to new and existing training events with the Operations

• Resource Manager to ensure crew and aircraft calendars in Avianis remain accurate.

Additional Responsibilities

• Ensure training is scheduled for all crew members for current and upcoming year

• Support audits, Smartsheet improvements, and special projects

• Process training center billing requests

Collaboration & Cross-Functional Support

• Work with Aircraft Managers to prioritize and schedule training

• Maintain accurate schedules and availability for assigned ACMs

• Partner with Flight Operations Leadership, the Safety Department and HR to ensure regulatory compliance

• Identify process improvements and efficiency opportunities

• Manage third‑party vendor relationships

• Provide timely and accurate crew‑related data to internal departments

Qualifications

• Strong written and verbal communication skills with a professional and service‑focused approach

• Proactive, collaborative approach to problem‑solving with a focus on solutions and continuous improvement.

• Advanced proficiency in the Microsoft Office Suite (Excel, Outlook, Word, Teams).

• Strong instructional and facilitation skills with the ability to effectively engage groups in training environments.

• Ability to interact professionally with employees at all levels of the organization.

• Demonstrated ability to manage multiple projects simultaneously with time‑sensitive deadlines.

• Excellent organizational skills with the ability to prioritize competing tasks effectively.

• Strong written and verbal communication skills with a professional, service‑oriented approach.

• High attention to detail and accuracy in scheduling, documentation, and recordkeeping.

• Ability to work both independently and collaboratively in a fast‑paced, dynamic operational environment.

• Ability to perform basic data analysis and interpret information for planning and compliance

• Commitment to maintaining confidentiality and handling sensitive information appropriately.

Work and Travel Expectations

This is a full-time position. Days and hours of work vary depending on reporting demands. Up to 25% travel is required.

Required Education and Experience:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred

• Prior experience in a Part 135 or corporate aviation environment strongly preferred

• Demonstrated experience coordinating training programs, including working with third-party training providers

• Working knowledge of crew qualification cycles and recurrent training requirements

• Proven ability to support cross-functional teams, including Flight Operations, Human Resources, Safety, and Aircraft Management

• Educational background or relevant coursework in Training, Aviation Management,

• Business Administration, or a related field preferred

Benefits and Culture

Clay Lacy Aviation offers a comprehensive benefits package designed to support our employees’ health, well-being, and peace of mind. Benefits include medical, dental, and vision coverage; a 401(k) retirement plan; paid time off and paid holidays; loss of license insurance; pet insurance options; and additional wellness resources.

Our culture is service-driven and collaborative, grounded in excellence, care, accountability, and trust, while supporting our teams in a fast-paced, high-responsibility environment. We foster teamwork, promote responsibility, and create an environment where employees can perform at their best while delivering consistently high standards of service.

Disclaimer Statement
Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. This job description may not cover or contain a comprehensive listing of all assigned activities, duties, or responsibilities, and may be amended at any time. Employees may be required to perform other job-related assignments as requested.

Americans with Disabilities Act (ADA) Statement
In compliance with the Americans with Disabilities Act (ADA), Clay Lacy Aviation provides reasonable accommodation when requested by qualified individuals with disabilities unless such accommodation would cause an undue hardship. We encourage both prospective and current employees to discuss potential accommodation with a representative of the Office of Human Resources.

Equal Employment Opportunity (EEO) Statements
Clay Lacy Aviation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.