Fixed Asset Data Entry Specialist

Description

Fixed Asset Data Entry Specialist – Finance (Intern Fall Semester) FLSA Status: Non-Exempt

Reports to: Ty Dexter, Director of Finance Grade:15

For 80 years, Sandy Cove Ministries has been a place where millions of people have connected with God and each other.

We offer year-around signature programs designed to uplift and strengthen individuals and families, including summer vacation packages and a day camp for kids. We also contract with ministries and organizations, helping them create their own impactful retreats and events on our property.

All of this happens at our breathtaking location on the headwaters of Chesapeake Bay in North East, Maryland. With 150 guest rooms in our lodge and 220 beautiful acres, we offer guests authentic hospitality and the rest and renewal they crave. 

The mission of Sandy Cove Ministries is to help people connect with God and each other in order to be transformed into the image of Christ, through His Word, His creation, and community.

Position Overview

Sandy Cove Ministries is seeking a detail-oriented Fixed Asset Data Entry Specialist to provide temporary/project-based support to the Finance Department in the setup and implementation of the organization's Fixed Asset Module within its financial system.

The primary focus of this position will be to assist Finance with reviewing, organizing, validating, and entering fixed asset information into the financial system. The individual will work closely with Finance staff to help ensure that existing fixed asset records are complete, accurate, properly classified, and successfully established within the new fixed asset module.

This position is well suited for a student, recent graduate, accounting professional, or other individual with an intermediate understanding of accounting principles and strong attention to detail. Previous experience with fixed assets, accounting systems, or financial data entry is preferred but not required.

Key Responsibilities

1. Fixed Asset Module Setup Support

• Assist the Finance Department with implementation and setup of the Fixed Asset Module.
• Review existing fixed asset records and supporting documentation.
• Organize asset information in preparation for system entry and conversion.
• Assist with establishing asset records according to SCM's fixed asset categories and accounting requirements.
• Support testing and validation of asset information entered into the financial system.

2. Fixed Asset Data Entry

Enter and/or validate fixed asset information, including, as applicable:

• Asset description
• Asset identification or tag number
• Asset category/classification
• Department or cost center
• Acquisition/purchase date
• Original asset cost
• Vendor information
• Location
• Useful life
• Depreciation method
• Accumulated depreciation
• Net book value
• In-service date
• Disposal information, when applicable
• Other required financial system fields

Ensure information entered into the system agrees with available accounting records and supporting documentation.

3. Data Review & Reconciliation

• Compare existing fixed asset schedules to information being entered into the financial system.
• Identify missing, incomplete, duplicate, or inconsistent asset records.
• Assist Finance staff with researching discrepancies.
• Verify that asset classifications, useful lives, acquisition dates, and costs are entered consistently.
• Assist with reconciling fixed asset records to applicable general ledger balances.
• Maintain documentation of corrections or adjustments identified during the project.

4. Data Quality & Documentation

• Perform accuracy checks on information entered into the system.
• Maintain organized electronic documentation supporting asset records.
• Follow established naming conventions, asset classifications, and Finance procedures.
• Document questions or exceptions requiring Finance Department review.
• Maintain confidentiality of financial and organizational information.

5. Finance Department Support

• Work closely with Finance staff throughout the fixed asset implementation project.
• Assist with system testing and verification of fixed asset reports.
• Support preparation of schedules or reports needed to confirm successful implementation.
• Provide other accounting and data-entry assistance related to the fixed asset project as needed.

Qualifications

Education & Accounting Knowledge

• High school diploma required; college coursework in Accounting, Finance, Business Administration, or a related field preferred.
• Basic understanding of accounting principles and financial transactions.
• Familiarity with concepts such as asset cost, depreciation, accumulated depreciation, useful life, and net book value is helpful.

Technical Skills

• Comfortable working with financial/accounting systems and entering financial data.
• Proficiency with Microsoft Excel and spreadsheets.
• Ability to work with large amounts of detailed financial information.
• Experience with fixed asset software or fixed asset modules is preferred.
• Previous experience with financial system implementations or data conversions is a plus.

Preferred Experience

• Previous accounting, bookkeeping, or finance experience.
• Experience maintaining or entering fixed asset records.
• Experience working with general ledger or fixed asset systems.
• Experience with financial data cleanup, reconciliation, or system conversion projects.

Skills & Competencies

The successful candidate should demonstrate:

• Strong attention to detail and accuracy
• Good organizational and recordkeeping skills
• Ability to follow established accounting procedures
• Ability to identify inconsistencies or missing information
• Basic analytical and problem-solving skills
• Ability to work independently while asking questions when clarification is needed
• Ability to maintain confidentiality
• Strong communication skills
• Ability to meet project deadlines

Project Objective

At the completion of this assignment, Sandy Cove Ministries should have a complete, accurate, and validated fixed asset database established within the financial system, with asset records appropriately classified and supporting information organized for ongoing Finance Department administration.

The position will provide important support to SCM's efforts to strengthen fixed asset accounting, financial reporting, internal controls, and ongoing management of organizational assets.

• Physical demands: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands, climb stairs, balance, stoop, kneel, see, talk, and hear. The employee must occasionally lift and/or move up to 40 pounds.

• Work environment: While performing the duties of this job, the noise level in the work environment is usually moderate.  

Compensation: $20.47/hr. - $24.08/hr.