Fellowship Coordinator - Department of Neurology

Fellowship Coordinator - Department of Neurology

Wayne State University is searching for an experienced Fellowship Coordinator - Department of Neurology at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Position Purpose: 
The Fellowship Coordinator is
responsible for coordinating all operational aspects and overseeing the
day-to-day operations of the assigned fellowship program in the Wayne State
University Graduate Medical Education (GME) Office. Ensures compliance with Accreditation
Council for Graduate Medical Education (ACGME) program guidelines and ensures
program objectives are met, while identifying gaps and making recommendations
for program improvement.

Essential Functions: 
The Fellowship Coordinator is
responsible for coordinating all operational aspects and overseeing the
day-to-day operations of the assigned fellowship program in the Wayne State
University Graduate Medical Education (GME) Office. Ensures compliance with Accreditation
Council for Graduate Medical Education (ACGME) program guidelines and ensures
program objectives are met, while identifying gaps and making recommendations
for program improvement.

Coordinate all aspects of
fellowship program processes and practices, including participation in the
fellowship recruitment and selection process.

Oversee day-to-day program
reporting. Maintain and update case logs; coordinate fellowship evaluations,
duty hours, conference attendance, etc. Evaluate successful completion of
medical fellows requirements. Serve as a member of Clinical Competency Committee,
participating in remediation process when there is non-compliance, determining
fellow’s ability to continue medical training. Evaluate medical fellows’
self-reporting compliance requirements. Follow up with medical fellows, holding
them accountable to meet requirements and participate in the remediation
process when necessary. Counsel and advise medical fellows in paperwork and
medical fellowship training matters.  

Serve as a liaison between
the GME Office Leadership and Program Directors, Fellows and Departmental
Program Coordinators.  Interpret program certification guidelines,
identify gaps in program operations and makes recommendations for improvement.
Create and submit reports that maintain program certification with GME and
ACGME offices.

Create communication plans
detailing how and when information will be shared with clients, stakeholders
and team members. Manage the marketing function of the fellowship program,
including the development and updates to web-site content, monthly newsletters
and other recruitment program materials. Prepare presentations and slides for
training or marketing purposes.
Lead department special
projects, apply project management methodology to ensure effective project
progression and completion, and to identify continual upgrades and
enhancements.

Schedule training, work with
vendors and presenters, oversee implementation, create course evaluations,
collate results, etc. Assess overall training, and identify new ways to enhance
fellowship experience and success. Provides input and recommendations to Chair
and Director.

Other duties as
assigned. 

Unique duties:

Qualifications:

Education:   Bachelor's degree
Bachelor’s degree in health
care administration or related field from an accredited college/university. An
equivalent combination of education and/or experience may be accepted.

Experience:   Experienced (minimum 2 years of
job-related experience)
Two years’ experience in an
academic healthcare environment required. Experience in the operational
activities of GME office environments including computing technology,
recruitment and Association of American Medical Colleges (AAMC) and Liaison
Committee on Medical Education (LCME) regulations. Experience in leading
projects preferred.

Knowledge, Skills and
Abilities:
Considerable knowledge of
University Graduate Medical Education (GME) and Accreditation Council for
Graduate Medical Education (ACGME) policies and procedures desired.  

Ability to be self-motivated,
working independently. Demonstrated decision-making skills, in adherence with
university and departmental procedure. Ability to prioritize and plan work
activities, adapting to changing conditions. Can perform work with close
attention to detail. Strong organizational skills and ability work with
established deadlines and under pressure. Flexible and willing to adjust
schedule for departmental needs. 

Must be an effective
communicator, both written and verbal, capable of communicating to both
subordinates, peers and management as required. Good interpersonal skills
required and strong customer service skills. Must be able to handle pressure
situations, including dealing with sensitive and confidential human relations
situations. 

Ability to compare, contrast
and quality check work with a keen attention to detail. Strong analytical
skills required including critical thinking, problem-solving skills. Must be
able to work independently. Analyze and interpret data in hard copy or electronic
form; detect errors and discrepancies. Must be able to demonstrate a good use
of judgment.

Proficient in Microsoft
Office and Website software. Demonstrated ability to generate complex
spreadsheets and manage databases. Working knowledge of database systems.

Preferred qualifications:

School/College/Division:

H06 - School of Medicine

Primary department:

H0611

Employment type:

• Regular Employee
• Job type: Fractional Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Hourly Wage
• Hourly rate:
• Salary minimum: $20,509.60
• Salary hire maximum: $24,612.40

Working conditions:

Works in a normal office environment.

Job openings:

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition number: None

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.