Federal Work Study Student, Occupational Therapy

Job Summary: 
The student directors are in charge of many aspects of running the clinic including: opening/closing duties, managing volunteers, financial management of funds, ordering equipment for patients, creating and updating the client schedules, calling referrals, acting as a liaison between the OT department and the St. Vincent’s front office as well as various other miscellaneous duties that are necessary throughout the clinic day
 

Job Duties:

Opening Duties

• Turn on the AC units and lights 
   
• Bring computer and vitals cart downstairs (no longer needed) 
   
• Set-up computer with google drive, epic, schedule 
   
• Print all necessary paperwork for the day  
   
• Unlock cabinets with supplies 
   
• Review client list including any cancellations 
   

Manage volunteers 

• Send out volunteer sign-up on email 
   
• Send email to selective students and volunteers about information about where to park, what to expect, time, etc.
   
• Send out shadowing sign-up
   
• Delegating various cleaning organizational duties to volunteers
   

Advocacy

• Advocate for OT to other professions at St. Vincent’s and on campus
   
• Attending health fairs 
   

Liaison between OT department and St. Vincent’s office 

• Communication with Liz about scheduling 
   
• Send on monday 
   
• Ensuring every client doesn’t have insurance coverage
   
• Attending IP Clinic to update other medical professionals
   
• Every wednesday 
   

Financial management of funds 

• Distribution of donated funds
   
• Plan fundraisers in advance for each semester
   
• Maintain clinic budget
   
• Keep up budget spreadsheet 
   

Planning, organizing and updating the clinic schedule 

• Coordinating client and selective schedules
   
• Updating client list for the week and distribute confirmations and cancellations to students and faculty treating
   
• Tracking client arrival and departure times on Epic, as well as how many no-shows they have on the client list on google drive
   
• Calling existing referrals to get them on the schedule
   
• Create weekly schedule on Epic
   
• Check clients in/out on Epic
   

Miscellaneous 

• Providing treatment notes for clients as needed
   
• Transferring clients plan of care if leaving clinic (new medicare pt.) or need PT referral 
   
• Ensure cabinets are organized 
   
• Continuously seek out referrals 
   
• Continuously seek out financial opportunities for St. Vincent’s
   
• Ensure that supplies/linens are not running low 
   
• Maintain equipment
   
• Helping selective students with issues/problems that may occur during the day
   

Closing Duties 

• Take computer and other items back upstairs
   
• Turn off lights, lock door handle
   
• Have volunteers put back tables in the back, right corner
   
• Make the following week’s schedule and add to Google Drive and Epic
   

Monday/Tuesday

• Call patients to confirm appointments  
   
• Find new patients to fill open spots 
   
• Email Liz list of spanish speaking patients to call and confirm  
   
• Send out volunteer signup  
   

Wednesday 

• Go to IP clinic (usually show up around 1:00ish)
   
• Finalize schedule in Epic 
   
• Call patients who couldn’t be contacted earlier in the week (LM) and those that prefer a reminder on wednesdays 
   
• If needed, talk to patients at IP who are appropriate for outpatient clinic about being scheduled downstairs
   
• Assist with PALs
   
• talk to other professions if necessary 
   
• Send out outpatient schedule to students and faculty via email 
   
• Schedule bus rides if needed 
   

Thursday

• Print papers 
   
• Call patients who need day of reminders 
   
• Bring down vitals cart/big computer if needed 
   
• Wash towels 
   
• Check hydrocollator temperature and update log (wednesday and thurs)
   
• Clean hydrocollator (biweekly)
   
• Start calling patients who have not arrived five min after session start (at your discretion)
   
• Update no show numbers for patients
   
• Change appointment types for next weeks appointments (update initial eval to follow up)
   

Other stuff throughout the week:
 

• Attend monthly clinic meetings (chair)
   
• Attend IP committee meetings 
   
• Help facilitate clinic events (find volunteers/delegate to other people) 
   
• Send OT metrics every month to [email protected] (may change)

Chair responsibilities:

• Attend meetings 
   
• Communicate with other chairs
   
• Update team on OT needs/concerns etc.
   
• Vote on issues that concern OT
   

Salary Range:
Commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.