Faculty Assistant (Temporary, Non-Benefited)

General Summary: The incumbent will serve as faculty assistant for an Assistant Professor Kristin Lees Haggerty Department of Gerontology. This is a part-time, non-benefited, and grant funded appointment. The incumbent will perform several administrative, and personnel functions serving the faculty member’s team.  This is a support staff position, and the work requires a high degree of confidentiality, precision, and reliability. The incumbent is responsible for complying with University and College regulations and established procedures.

This is a hybrid position with expectations for some in-person work at the University of Massachusetts Boston, Gerontology Institute.

Example of Duties: 

Duties include, but are not limited to the following:

• Provide administrative support to Assistant Professor Kristin Lees Haggerty
• Schedule appointments and meetings for Assistant Professor Lees Haggerty and the Aging, Caregiving, and Elder Safety network projects. When necessary, reserve rooms for meetings and/or set up zoom links for remote meetings;

• Prepare agendas, meeting materials and presentations at the direction of Assistant Professor Lees Haggerty and the ACES network team.
• Compile, proofread, and edit minutes of department and institute meetings as requested;

• Assist Professor and Project Director with correspondence, reports, and other communications;
• Respond to routine inquiries and ensure a high level of customer service and positive communications between the Gerontology Institute/Department and internal and external customers;
• Receive and direct internal and external phone and email inquiries and field inquiries to the appropriate person;

• Maintain inventory and order office supplies;
• Respond to requests regarding printing of course syllabi, handouts, exams, and other materials, as requested;

• Assist in making travel arrangements for faculty and staff, as requested; we also facilitate with travel arrangements for consultants, prepare and process reimbursements for convening attendees.

• Maintain and update electronic distribution lists;
• Monitor websites associated with the ACES projects and track changes needed. Facilitate implementation of changes;

• Establish and maintain a calendar of recurring tasks;
• Be responsible for complying with University and College regulations and established procedures;
• Perform work requiring a high degree of confidentiality, precision and reliability;
• Assist with special projects and events as needed
• Set up and support monthly webinars.
• Other duties as assigned.

Minimum Qualifications:

• At least two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management is required;
• Experience working in a university/educational setting preferred;
• Bachelor’s degree preferred;
• Demonstrated organizational skills;
• Strong attention to detail required;
• Strong commitment to customer service;
• Ability to work well under pressure and in a fast-paced setting; exercise sound judgment; negotiate with diplomacy and tact; handle multiple tasks in a timely, efficient manner; interact with a wide variety of constituencies; demonstrate strong interpersonal and communication skills;
• Knowledge of standard office procedures and practices required;
• Excellent computer skills and experience with Word, Excel, Powerpoint, Outlook and other office suite products.
• Excellent correspondence, memorandum, and proofreading skills required;
• Must be able to work in a team-oriented workplace.

Supervision Received: Direct supervision by the Assistant Professor Kristin Lees Haggerty.

This is a part-time, non-benefited, temporary, grant-funded position. Expected work hours are 24-32 hours a week.
Hourly rate is $35.