Executive & Events Assistant Intern

Executive & Events Assistant Intern

• Location: Remote / Hybrid (MD/DC Region preferred; NYC Area considered)

• Duration: 3 Months

• Time Commitment: 10–15 hours/week

• Weekly Cadence: Mandatory weekly 1-on-1 sync (virtual or in-person)

• Mentorship & Guidance: Founder & President

• Compensation: Unpaid

Role Overview

At Houstory, we are on a mission to eliminate "The Zero Data Decision" across the rental market by bringing transparency, empowerment, and data-backed clarity to housing.

As an Executive & Events Assistant Intern, you will work directly with our leadership team to support executive operations, high-level administrative workflows, and event coordination. This hands-on role spans strategic calendar management, internal operations, and the planning of community activations, pop-ups, and grassroots events across our key DMV and NYC focus regions.

Weekly Cadence & Mentorship Structure

• Weekly 1-on-1 Call : You will participate in a weekly 1-on-1 meeting with the Founder & President to review deliverables, align on weekly priorities, and receive structured feedback.

• Feedback Loops: Continuous touchpoints and co-stewardship throughout the week ensure you receive ongoing support and mentorship to meet your professional growth goals.

Educational Learning Objectives

Through structured weekly feedback loops, strategic co-stewardship, and practical execution, you will develop actionable skill sets in:

• Executive Office Operations: Mastering high-level calendar management, executive correspondence, meeting preparation, and decision-tracking workflows.

• Event Logistics & Grassroots Production: Gaining hands-on experience in planning, executing, and evaluating community activation events, workshops, run-of-show timelines, and local meetups.

• Cross-Functional Project Support: Developing core organizational and project management competencies within a fast-paced, mission-driven social impact venture.

Key Responsibilities & Expected Projects

1. Executive Support & Administrative Operations

• Maintain executive calendars, schedule internal and external stakeholder meetings, and ensure leadership preparedness for daily priorities.

• Prepare clear meeting agendas, take detailed operational notes, and track follow-up action items across project teams.

• Organize digital files, maintain contact databases, enter tracking data, and assist in managing primary company communications via email and phone.

2. Event Planning & Logistics Coordination

• Help organize community gatherings, university activations, rental literacy pop-ups, and corporate functions across the DMV and NYC regions.

• Assist with venue research, manage event RSVPs, prepare attendee lists, print name tags, assemble media/event kits, and draft day-of run-of-show timelines.

• Coordinate vendor outreach, track event supply inventory, and assist with on-site equipment setup, guest greeting, and post-event breakdown.

3. Special Projects & Operational Workflow Support

• Conduct research to support upcoming events, speaking engagements, and founder appearances.

• Assist in reviewing, updating, and maintaining operational guides to support consistent execution standards across all company events and team workflows.

Qualifications & Eligibility

• Weekly Commitment: Ability to commit 10–15 hours per week.

• Mandatory Sync: Availability to attend a weekly 1-on-1 meeting (virtual or in-person) with executive leadership.

• Location: Based in or deeply familiar with the DMV region (DC/Maryland/Virginia) or the NYC metro area.

• Education: Current enrollment or completion of a degree in hospitality, event management, marketing, communications, business, or a related field.

Ideal Skills & Mindset

• Software & Digital Tools: Proficient in Google Workspace (Docs, Sheets, Calendar, Slides), Microsoft Office, and comfortable learning modern collaboration platforms.

• Organization & Detail Orientation: Exceptional organizational habits, strong ability to multitask, pay close attention to detail, and meet tight deadlines.

• Communication & Values Alignment: Clear, professional verbal and written interpersonal skills that reflect Houstory’s core values: Transparency, Empowerment, Community, Support, and Trust.

What You Will Gain

• Direct Mentorship: Dedicated 1-on-1 guidance from senior team leaders during required weekly touchpoints.

• Hands-on Experience: Practical application of classroom knowledge to real-world social impact projects.

• Portfolio Assets: Concrete work samples to build your professional portfolio.

• Networking Opportunities: Direct access to industry professionals, community partners, and company events.

• Academic Credit Support: Full coordination with your university to support course credit requirements, if applicable.

• Skill Workshops & Flexible Scheduling: Access to internal training tools and hours tailored to fit your class or exam schedule.