Executive Assistant

Company Description

Location: Open only to residents of Colorado, Massachusetts, Washington D.C. 

Location Type: Remote eligible - within Colorado, Massachusetts, and Washington D.C.

Reports to: Head of Project Management

Welcome to Viya Health! 

We are a global Femtech company with $40M revenue, building seamless women’s health journeys that connect digital platforms with offline care. With 200+ staff, 95% based in or from the Global South, Viya Health is built on a collection of diverse experiences and capabilities. This diversity is our unique strength. It ensures our ideas are grounded in lived reality, while designed for global relevance. Viya Health is a scalable business proving that purpose and profit can grow together, delivering real outcomes for women, while reshaping the systems around them. 

Join us! 

Viya Health believes in women who don’t wait for permission. In quiet strength, loud laughter and choices made from the gut. We believe health should feel good. Not complicated, not clinical, never cold. That care should come to her, wherever she is, whenever she needs it. That progress is personal, and that possibility is power. 

We are seeking an Executive Assistant to provide administrative and staff support for the Viya Health President and Senior Leadership team. This role is a trusted partner to leadership. Under the direction of the Head of Project Management, the Executive Assistant manages complex calendars, supports special projects, oversees consultant and vendor relationships, and ensures key legal and programmatic deadlines are met. The Executive Assistant plays a critical role in enabling executive effectiveness and supporting seamless operations across a fast-paced, dynamic work environment. 

Job Description

What You'll Do 

• Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf. Respond to or escalate internal and external inquiries. Respond to incoming communications in a polite and professional manner. 
• Manage multiple executives' day-to-day calendars, including making appointments and prioritizing the most sensitive matters. Coordinate travel arrangements (both domestic and international) and create trip itineraries for executives. Organize private events and in-person and virtual meetings, including scheduling, identifying venues, sending reminders and organizing catering when necessary. 
• Produce reports or presentations. Maintain comprehensive and accurate corporate records, documents and reports. Remain knowledgeable of corporate policy. May perform moderately complex data analysis. 
• Provide support to the Head of Project Management on special projects. 

This is not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. Viya Health reserves the right to revise job profiles at any time based on changes to the required job responsibilities. 

Qualifications

What You’ll Bring 

• Bachelor's Degree (or international equivalent) in a related field. 
• At least 5 years of related experience. Equivalent combination of relevant education and experience may be substituted.
• Proficient in MS Office Suite (Word, Excel, PowerPoint). 
• Excellent customer service skills. 
• Excellent communication skills, both verbal and written. 
• Excellent organizational skills with special attention to detail. 
• Able to multi-task and meet deadlines in ambiguous and rapidly changing environments. 
• Able to maintain complete confidentiality for sensitive issues and information. 

We know that a long list of requirements may be discouraging, but don’t let imposter syndrome or the confidence gap in the way of you applying — we’d love to hear from you.

Additional Information

Why Work at Viya Health?

Viya Health’s work is about creating an environment for individuals to thrive—we think this should apply to our employees, too. 

• Health & Wellness: In all of our locations, we offer a comprehensive benefits package that offers health, financial planning, family care, and flexibility for work life fit. 
• Time Away: We want you to take time away when you need it. We offer a competitive leave package. 

Salary Ranges:

Viya Health is committed to pay equity and transparency. We ensure pay meets the market within each country. This approach minimizes our impact on local talent markets and allows Viya Health to attract and retain employees while staying cost-competitive.  

ctual base salary compensation will be determined by factors such as a candidate’s qualifications, experience, internal equity, external market analysis, and other business factors permitted by law. Hiring above the mid-point of the range below would not be typical in order to allow for potential future salary growth.

Viya Health is offering the following gross annual hiring range for this position:

• For the United States (paid in USD): $69,000 - $86,000 - $103,000

#Viya #OFCCP

We are proud to be an equal opportunity employer. We are committed to creating equal opportunity to all employees and applicants for employment, regardless of race, color, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. In addition to country law requirements, we comply with U.S. laws governing nondiscrimination in employment in every location in which we have facilities.

We do not charge fees at any stage of the recruitment or hiring process. If anyone requests payment from you in connection with your application or offer, please report it immediately via our ethics hotline — by phone at 1-888-225-1429 (toll-free, U.S.) or online at Ethics Point.