Executive Assistant

Job Details: Job Location: Corporate Headquarters - Oklahoma City, OK, Salary Range: Undisclosed, The corporate office of Express Employment International is seeking a highly organized, proactive, and resourceful Executive Assistant to provide dedicated support to the Executive Vice President of Operations. Reporting to the Director of Special Projects, this role serves as a trusted partner to the EVP, ensuring priorities, schedules, and key initiatives remain organized and on track.

The Executive Assistant will manage a complex calendar, coordinate detailed travel arrangements, prepare and maintain meeting agendas, and oversee logistics to ensure the EVP is fully prepared for internal and external engagements. This role requires anticipating needs, managing competing priorities, and proactively addressing issues before they arise.

This position sits within our Oklahoma City based corporate office, currently with an expectation to be onsite five days per week.

RESPONSIBILITIES

Manage and maintain the EVP's complex and frequently changing calendar, ensuring priorities, meetings, and commitments are strategically scheduled and coordinated
Coordinate all travel arrangements including transportation, lodging, itineraries, and meeting logistics, while proactively addressing potential scheduling conflicts or disruptions
Prepare, update, and distribute meeting agendas, briefing materials, presentations, and other executive documents to ensure the EVP is well-prepared for meetings and engagements
Track action items, deadlines, and key initiatives on behalf of the EVP, ensuring timely follow-up and completion
Serve as a liaison between the EVP and departments reporting to Operations, facilitating communication, coordination, and alignment on priorities and projects
Draft, edit, and proofread executive correspondence, reports, presentations, and other communications on behalf of the EVP
Coordinate and support executive meetings, leadership meetings, and special projects, including documenting key decisions and action items
Screen and prioritize communications, inquiries, and requests, exercising sound judgment in determining appropriate responses and escalation needs
Develop and maintain effective working relationships with executive leaders, internal stakeholders, board members, community partners, and external vendors
Handle confidential, sensitive, and proprietary information with the highest level of discretion and professionalism
Anticipate the EVP's needs and proactively identify opportunities to improve efficiency, organization, and effectiveness
Support cross-functional initiatives by coordinating activities, gathering information, and ensuring follow-through across departments
Manage expense reports, purchasing requests, and other administrative processes in accordance with organizational policies
Organize and maintain electronic and physical records, ensuring information is accurate, accessible, and secure
Perform other executive support and special project duties as assigned

EDUCATION & EXPERIENCE QUALIFICATIONS

Bachelor’s degree in Business Administration, Human Resources, Communications, or a related field preferred
Equivalent combination of education and relevant executive administrative experience may be considered
5 – 8 years of progressively responsible administrative experience, including direct support of senior executives (VP level or above)

KNOWLEDGE, SKILLS, OR ABILITIES

Understanding of executive-level administrative practices and office operations
Experience coordinating complex calendars, travel arrangements, meeting logistics, and executive-level events
Ability to manage details while maintaining a strategic view of executive priorities and organizational objectives
Strong verbal and written communication skills, including the ability to draft, edit, and proofread executive correspondence and presentations
Exceptional organizational, planning, and prioritization skills with the ability to manage multiple priorities and deadlines simultaneously
Understanding of confidentiality standards, privacy requirements, and data protection protocols
Working knowledge of office productivity platforms such as Microsoft 365, Outlook, Teams, PowerPoint, Excel, and SharePoint
Proven ability to anticipate needs, identify potential challenges, and proactively implement solutions

Not sure you meet every requirement? Apply anyway!

At Express, we celebrate what makes you, you. We value diverse backgrounds, perspectives, and talents—because we know that’s what makes us stronger together. If you're excited about the role, we’re excited to hear from you.

Express Employment International supports Express Employment Professionals franchises and related brands. The Express franchise brand is an industry-leading, international staffing company with more than 870 franchise locations in the U.S., Canada, South Africa, Australia, and New Zealand.

Headquartered in Oklahoma City, our corporate team is committed to empowering franchisees by providing world-class support, training, and strategic guidance through a unified global network.

Our mission is to professionally market and provide quality human resource solutions through an international franchising network—benefiting our associates, clients, franchisees, corporate staff, shareholders, and the communities we serve.

Our vision is simple yet powerful: To help as many people as possible find good jobs by helping as many clients as possible find good people.
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