Executive Administative Assistant
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Meta Care Inc
Phoenix, AZ, US
Summary
The role involves providing administrative support to the Care Management Team, including meeting coordination, project tracking, and file management. Additionally, the assistant will handle expense reporting, onboarding tasks, and inventory oversight to ensure smooth daily operations.
Job Description
Executive Administrative Assistant
Meta Care | Care Management Division
Reports to: Vice President of Care Management
Type: Part-Time (20 hours/week)
Location: Arizona (must be available during MST time zone)
Role Overview
The Care Management division at Meta Care is seeking a sharp, detail oriented, accountable, and highly organized Administrative Assistant to support our Vice President of Care Management and the Care Management Team. This role ensures smooth daily operations, accurate documentation and timely follow-through across multiple projects to provide essential structured assistance to our Care Management Team in support of our mission to deliver excellent care management for members across our network.
Key Responsibilities
- Meeting support – Ability to take clear, concise notes, track follow-up items and maintain actions lists.
- File & record management - Organize, maintain, and update documentation with strong attention to detail
- Project tracking - Monitor deadlines, deliverables and ongoing tasks across multiple projects
- Confidential information handling - Maintain confidentiality of sensitive clergy care and personnel matters.
- Report & spreadsheet creation – Prepare reports and data spreadsheets as needed.
- Documentation & Databases – Keep Client Directory, Census Lists, Team Birthday list, Phone Etiquette and NUSO User Guides current
- Expense report coordination – submit, process and track expense reports
- Onboarding support - Manage and track initial new employee onboarding tasks
- Inventory Oversight – Track and manage care manager inventory through Meta Shop
- Media management – Assist with staff headshots, team photos, and video testimonia
- Event & conference logistics - Manage conference booth materials and scheduling, process ordering of required items (will maintain company credit card)
- Calendar & scheduling – Manage team calendar, schedule Zoom interviews, add travel itineraries
- Daily communications – Provide written updates and communications as requested
- Special Projects – assist with special projects as they arise
Who We're Looking For
- Proven administrative or executive support experience
- Exceptional organizational skills, the ability to multitask and pivot priorities in real time
- Strong written and verbal communication skills
- High accountability, follow-through, and ownership of tasks from start to finish
- Discretion and sound judgment when handling confidential information
- Ability to work independently with minimal supervision
- Proficiency with standard office and productivity software (e.g., Microsoft Outlook, Teams, Excel, Word & OneNote)
- Alignment with and respect for Meta Care’s mission and values
Compensation & Schedule
- Schedule: 20 hours per week
- Compensation: $19 - $20 / hour
Availability
This position is available immediately. If this opportunity resonates with you, please submit your application to: [email protected]
Equal Employment Opportunity: Meta Care Inc. is proud to be an equal-opportunity employer. All qualified applicants are encouraged to apply.
