Event Based Luxury Suite Administrator - Rocket Mortgage Arena - Catering

Job Description

The Event Day Suite Administrator is responsible for providing administrative and operational support to the Suite Catering team during events. This position serves as an important point of contact between the Suite Catering Office, suite attendants, supervisors, catering operations, culinary teams, and clients to ensure that every event runs smoothly and guests receive exceptional service.

The ideal candidate is highly organized, energetic, comfortable working in a fast-paced event environment, and able to multitask while maintaining a professional and welcoming attitude.

Compensation Data

COMPENSATION: The hourly rate for this position is $20.50 to $20.50. If both numbers are the same, that is the amount that Aramark expects to offer.  This is Aramark’s good faith and reasonable estimate of the compensation for this position as of the time of posting.  

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources.   Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage.  Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.  For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation.   

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including, but not limited to, the Los Angeles County Fair Chance Ordinance for Employers, the California Fair Chance Act, and the San Francisco Fair Chance Ordinance to the extent that those laws apply to the opportunity. 

Job Responsibilities

***Event Day Operations
* Arrive prior to event start time to assist with preparation and ensure the Suite Catering Office is event ready.
* Support the Suite Operations Coordinator and supervisors with event-day operational needs.
* Monitor suite catering orders and communicate updates or changes to appropriate team members.
* Assist with distributing event materials, suite information, menus, signage, and other necessary items.
* Help coordinate deliveries, catering drops, equipment, and supplies throughout the event.
* Monitor event activity and communicate operational issues to management promptly.
* Assist with resolving guest, suite holder, and client requests in a professional and timely manner.
* Maintain accurate event-day records, notes, and documentation.
* Assist with post-event responsibilities, including paperwork, inventory communication, and follow-up items.

***Guest & Client Service
* Provide professional and friendly service to suite holders, guests, and event representatives.
* Answer phones and respond to suite catering inquiries during events.
* Take and communicate last-minute requests when appropriate.
* Direct guests and clients to the appropriate department or team member.
* Maintain a positive, solutions-oriented approach when handling unexpected situations.

***Communication & Team Support
* Communicate effectively with suite attendants, pantry supervisors, culinary staff, management, security, and other arena departments.
* Relay important event updates and changes to the appropriate personnel.
* Assist supervisors with staffing and operational communication as needed.
* Help maintain clear communication between the Suite Catering Office and event-day staff.
* Escalate operational or guest concerns to management when necessary.

***Administrative Responsibilities
* Assist with entering and updating catering orders and event information in company systems.
* Maintain event files, logs, checklists, and other administrative documentation.
* Assist with inventory counts, equipment tracking, and supply requests.
* Help organize and maintain the Suite Catering Office.
* Complete additional administrative projects as assigned by management.

Qualifications

** Qualifications
* High school diploma or equivalent preferred.
* Previous experience in hospitality, catering, food service, events, sports, entertainment, or customer service preferred.
* Strong organizational and time-management skills.
* Excellent verbal and written communication skills.
* Ability to remain calm and professional in a fast-paced environment.
* Strong attention to detail and ability to multitask.
* Comfortable using computers, email, Microsoft Office, and event/catering software.
* Ability to learn and utilize company-specific systems and technology.
* Professional appearance and demeanor.
* Ability to work independently while also functioning effectively as part of a team.

**Event Schedule Requirements
This is an **event-day position** and requires flexibility based on the arena's event calendar.

The position may require working:
* Evenings
* Weekends
* Holidays
* Concerts
* Professional sporting events
* Hockey games
* Family shows
* Special events
* Other ticketed arena events
**Reliable attendance and punctuality are essential.**

**Physical Requirements
* Ability to stand and walk for extended periods.
* Ability to move throughout the arena and suite levels during events.
* Ability to occasionally lift and carry supplies and materials.
* Ability to work in a busy, high-energy environment for extended periods.
* Ability to respond quickly to changing event-day needs.

****What We're Looking For
We are looking for someone who is:
* **Organized** — able to keep track of multiple details and priorities.
* **Proactive** — notices what needs to be done before being asked.
* **Personable** — comfortable interacting with guests, clients, and employees.
* **Calm under pressure** — able to handle last-minute changes and unexpected situations.
* **A team player** — willing to jump in wherever needed to support the operation.
* **Detail-oriented** — understands that small details make a major difference in premium hospitality.
* **Flexible** — understands that no two event days are exactly alike.

** Success in This Position
Success in this role means helping the Suite Catering team stay organized and prepared throughout the event while ensuring that communication, guest requests, catering orders, and operational details are handled efficiently. 

The Event Day Suite Administrator should be someone the team can rely on to **keep things moving, solve problems, communicate clearly, and provide exceptional support from setup through the end of the event.**

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.