EMS Administrative Assistant
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HAMILTON COUNTY HOSPITAL DISTRICT
Hamilton, TX, US
Summary
The EMS Administrative Assistant provides operational support to leadership, including billing quality assurance, employee onboarding, and scheduling. They are responsible for maintaining accurate records, managing office communications, and coordinating employee health and uniform logistics.
Job Description
Job Details: Job Location: HCH - HAMILTON, TX, Salary Range: Undisclosed, EMS Administrative Assistant
The EMS Administrative Assistant provides high-level administrative and operational
support to EMS leadership and department staff. This position plays a critical role in
supporting daily office operations, employee onboarding, billing quality assurance,
employee health coordination, scheduling activities, and regulatory documentation
processes. The ideal candidate is highly organized, detail-oriented, professional, and
capable of handling sensitive information in a fast-paced healthcare environment.
Essential Job Functions
Perform billing quality assurance reviews to ensure patient care reports and documentation are complete and accurate prior to billing submission
Assist with coordination of medication ordering, receiving, inventory tracking, and related documentation
Coordinate employee health processes including required screenings, immunization records, and compliance tracking
Assist with onboarding of new employees including paperwork completion, orientation coordination, and system access requests
Coordinate ordering and distribution of employee uniforms and related supplies
Manage and track non-clinical complaints and assist with complaint follow-up documentation
Review and manage employee timecards for accuracy and completeness prior to payroll processing
Answer department phone calls, route calls appropriately, and take detailed messages
Assist with collection and preparation of records related to subpoenas, legal requests, and documentation requests
Coordinate student clinical scheduling and maintain communication with educational institutions
Coordinate interviews for prospective employees including scheduling, applicant communication, and interview logistics
Maintain organized filing systems and administrative records
Assist leadership with special projects and other administrative duties as assigned
Qualifications: Minimum Qualifications
High school diploma or GED required
Must have previous EMS experience
Associate degree preferred
Previous administrative experience in healthcare, EMS, hospital, or public safety
setting preferred
Strong organizational and multitasking skills
Proficient computer skills including Google programs
Excellent verbal and written communication skills
Ability to maintain confidentiality and handle sensitive information professionally
Ability to work independently and prioritize tasks effectively
