Community Engagement Manager

Job DetailsJob Location: Medina, WA 98039Position Type: Full-Time StaffEducation Level: 4 Year DegreeJob Category: DevelopmentSt. Thomas School seeks a highly organized, detail-oriented, and proactive Community Engagement Manager to support the school's community engagement, fundraising, communications, and admissions initiatives. This position will provide operational support for fundraising events, volunteer engagement, donor stewardship, communications, admissions, and student and campus support. The ideal candidate combines strong technical expertise with exceptional organizational skills, the ability to support multiple projects simultaneously, and commitment to outstanding customer service.

How to Apply: Click Apply and complete the application. Submit your resume and cover letter describing your interest in and qualifications for the position. Applications without a cover letter will not be considered.

Reports To: Assistant Director of Development
Supervises: N/A
FLSA Status: Non-Exempt
Pay: $60,000-$70,000 per year
FTE: 100%, year round position

Communications

Develop and implement, in coordination with the Director of Marketing and Communications, a strategic social media campaign
Assist with content development, blog writing and other communications for both prospective and current students and families
Coordinate, produce, edit, and publish STS News
Prepare mailings and other materials, including, but not limited to admissions packets to prospective families, decision letters and new student mailings
Audit and document the admissions communication process
Assist with new parent onboarding
Review website information and materials

Community Engagement & Events

Coordinate logistics for community engagement events, including scheduling, invitations, RSVP management, catering and facilities requests, volunteer coordination, nametags, and event setup and breakdown.
Serve as staff liaison to the PGA special projects committee.
Prepare and maintain class lists for room parents.
Provide presentation and technical support for quarterly PGA meetings.

Fundraising Support

Prepare event materials, including bid cards, guest lists, signage, and other event collateral.
Coordinate with parents, faculty, and community donors to solicit, collect, and facilitate auction donations, ensuring accurate documentation, timely communication, and seamless fulfillment.
Manage auction item entry and the Greater Giving platform, donor item tracking, online bidding, live auction logistics, post-event reconciliation.

Admissions Events Support

Coordinate logistics for admissions events, including scheduling, invitations, RSVP management, catering and facilities requests, volunteer coordination, nametags, and event setup and breakdown.
Assist with recruiting and coordinating student and parent volunteers for events
Prepare assessment materials for student visits
Prepare information for admissions committee meetings

Administrative Support

Provide administrative support to the director of development, assistant director of development, director of admissions and director of marketing.
Process purchase orders, check requests, and credit card reconciliations.
Maintain donor recognition displays, including the donor and alumni walls.
Assist with general office projects and other development, admissions and marketing initiatives as assigned

Student & Campus Support

Provide back-up assistance in the health room as needed
Provide occasional front desk coverage
Assist with student arrival and dismissal as scheduled

QualificationsRequired Education & Experience:

Bachelor’s degree from a 4-year college or university required
3 – 5 years’ experience in development, fundraising, or related field

Required Knowledge, Skills & Abilities:

Strong organizational and administrative skills, with a keen eye for detail
Strong writing and communication skills across all channels
Strong database management expertise and understanding of data integrity and reporting
A collaborative mindset and eagerness to learn and grow within the role
Communications, social media, and blogging experience
Event planning and implementation
Volunteer coordination and management
Proficient in Greater Giving, Veracross or similar systems strongly preferred
Proficient in Microsoft Office Suite applications, including Excel, Outlook, Word, PowerPoint
Ability to always maintain confidential information
Ability to work independently as well as part of a team
Readiness to obtain First Aid/CPR certification and maintain throughout employment.
Successful completion of required background checks in accordance with school policy and state regulations.
Demonstrated cultural competency and ability to work with diverse individuals and groups.
Proficiency with basic technology tools and a willingness to learn school-specific systems.
Commitment to the mission, values, and community of STS.
Ability to sit and keyboard for up to 8 hours per day & lift to 30 pounds (file boxes, event materials)

This description is intended to describe the general content and requirements for the performance of this position. It is not intended to be an exhaustive statement of duties, responsibilities, or requirements.

Why St. Thomas School?  

You thrive in a face-paced environment, working alongside others who share your ideals. You are inspired by children and appreciate their joy and energy. You enjoy making an impact and being part of something bigger than yourself. You believe that schools should be among the most innovative places on earth. And you are committed to excellence and professional growth.  

We offer a competitive salary, robust benefits, professional development, and an extraordinary work environment. If this inspires you, we’d love to learn more about you!  

Who We Are:  

Founded in 1951 and located on the east side of Seattle in Medina, Washington, STS is a private, non-sectarian school for Preschool through Eighth Grade students. Our educational journey is defined by a cognitively engaging program with an emphasis on developing character, leadership, and a passion for learning and achievement. Our highly regarded curriculum prepared students to excel at future endeavors while honoring the school’s long standing core values.   

We commit to an inclusive and diverse community in which everyone can say, "I belong." We seek employees who are passionate, qualified, and offer diverse perspectives. We are particularly interested in the role education and a diverse learning environment play in promoting equity and inclusivity.

We foster: 

A diverse, safe, and equitable school environment 
Actions and advocacy that support our Core Virtues 
Cultural competence, anti-bias, and social justice 
Intellectually curious and engaged global citizenship 

Benefits:

Employer-paid premiums for employee medical, dental, vision, life, and long-term disability insurance.   
Retirement plan with employer contributions.
Health Savings Accounts (HSAs) with employer contributions.
Competitive paid time off and holidays.
Robust professional development opportunities.
Lunches provided at no cost to faculty and staff when school or summer camp is in session. 

Position is open until it is filled. No phone calls or drop-ins please.  Thank you for your interest in St. Thomas School.