Development Events Coordinator

DEVELOPMENT EVENTS COORDINATOR

Department:              Development

JOB SUMMARY

The Development Events Coordinator provides administrative and logistical support for One More Child’s fundraising and donor engagement events. Working closely with the Director of Development Events, this position assists with event planning, execution, and follow-up while helping create organized, welcoming, and mission-focused experiences for donors and guests. The role requires strong organizational skills, attention to detail, flexibility, initiative, dependability, and a heart for ministry.

ESSENTIAL DUTIES AND FUNCTIONS

• Assist with planning, coordinating, and executing fundraising events, donor gatherings, and ministry experiences.
• Coordinate assigned event logistics, including venues, catering, décor, AV, vendors, volunteers, invite list, RSVPs, and event materials.
• Prepare guest materials, registration supplies, signage, communications, and stewardship materials.
• Provide on-site event support, including setup, registration, guest assistance, execution, and teardown.
• Maintain event timelines, checklists, planning documents, attendee records, and related files.
• Assist with event expenses, purchase requests, invoices, receipts, and other administrative documentation.
• Support donor, sponsor, volunteer, and guest engagement by providing professional, hospitable, and mission-focused service.
• Communicate with internal teams, vendors, volunteers, sponsors, and community partners regarding assigned event needs.
• Assist with event follow-up, including organizing materials, collecting feedback, and completing post-event documentation.
• Drive for event-related needs, including travel to and from events, picking up and delivering food and supplies, and completing other event-related errands as assigned.
• Identify opportunities to improve event processes, efficiency, hospitality, and the overall donor and guest experience.

SUPERVISORY RESPONSIBILITIES

• N/A

REQUIRED EXPERIENCE AND QUALIFICATIONS

• High school diploma or equivalent.
• Experience in event coordination, administrative support, hospitality, customer service, nonprofit, or related field. 

PREFERRED EXPERIENCE AND QUALIFICATIONS

• Prior fundraising experience (not required). 

COMPETENCIES

• Present oneself, both at and outside of work, in a manner keeping with One More Child’s Core Values of Humble, Hungry, Wise, and Called. 
• Ability to build effective professional working relationships internally and externally. 
• Effective communication skills, both oral and written; attention to detail, and ability to multi–task and stay organized under tight deadlines. 
• Ability to solve problems, come up with creative solutions and implement them. 
• Adaptability for fast paced environments that require thinking on your feet. 
• Requires flexibility to provide occasional event support on evenings and weekends, including occasional travel as needed.

SPIRITUAL QUALIFICATIONS

• It is the mission of One More Child to provide Christ centered services to vulnerable children and struggling families. As stated in the Second Amended and Restated Articles of Incorporation, One More Child provides these services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.
• Have had a personal conversion experience with Jesus Christ and been scripturally baptized.
• Possess a sense of commitment to ministry through vocation.
• Hold a sincere desire to seek God and His kingdom.
• Demonstrate personal and devotional habits and practices such as Bible study, prayer, and daily meditation.
• Be a member of a New Testament, evangelical Church in the local community and attend regularly.
• Engage in witness activities as a normal part of life.

PHYSICAL DEMANDS

These physical requirements are not exhaustive, and One More Child may add additional job-related physical demands to these if the need arises. Corrective devices may be used to meet these physical requirements.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to walk and reach with hands and arms. Specific vision abilities required by this job include close vision.  

This job requires the ability to work in stressful conditions from time to time and remain focused for extended periods of time. The ability to lift up to 30 pounds (boxes, documents, and/or equipment) may be required on occasion. 

WORK ENVIRONMENT

The work environment describes the conditions that an employee may encounter when performing their job duties, including but not limited to, the essential functions of the position. Reasonable accommodation may be available to enable individuals with disabilities to perform these duties. 

Job functions are performed primarily in a normal office or indoor environment but may include events in an outdoor setting. 

DISCLAIMER

This job description is not intended to be an all-inclusive list of the requirements of this position, but to describe the general nature of the job and provide a reasonable representation of its activities. Additional related work may be identified and assigned by the organization and included as an area of responsibility while assessing performance.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

One More Child is committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of One More Child to prohibit any form of discrimination or harassment based on statuses protected under federal, state, or local laws which are applicable to the organization. As a religious organization, One More Child provides services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.

CLEARINGHOUSE

In compliance with House Bill 531 (2025), please access the State of Florida's Background Screening Clearinghouse Education and Awareness website: https://info.flclearinghouse.com