Development Database & Gift Assistant
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317 Main Community Music Center
Yarmouth, ME, US
Summary
The role manages the day-to-day operations of the donor database and gift processing functions to ensure data accuracy. It also supports the advancement team with reporting, event logistics, and donor stewardship activities.
Job Description
Development Database & Gift Assistant
Organization: 317 Main Community Music Center
Position Title: Development Database & Gift Assistant
Department: Advancement
Reports To: Community Relationship & Philanthropy Strategist
Employment Type: Part-Time, Exempt
Schedule: Flexible, up to 20 hours per week
Compensation: Salary Band 1 | $17.79-$24.04 per hour
Benefits: As described in Employee Handbook
About The Position
Manages the day-to-day operation of 317 Main’s donor database and gift processing functions, ensuring data integrity and timely acknowledgment of all gifts. This role is central to the accuracy and reliability of the systems that support donor cultivation and stewardship across the organization.
Key Responsibilities
- Processes all gifts, pledges, and recurring donations in LGL
- Maintains donor records, contact information, and relationship notes
- Generates reports, mailing lists, and portfolio data for development staff
- Partners with Director of Business and Finance to complete annual reconciliation of gifts and database systems
- Manages acknowledgment letters and gift receipting in coordination with Advancement team
- Supports data hygiene, deduplication, and database organization projects
- Assists with donor event logistics and mailings as needed
Benefits
317 Main offers a generous Paid Time Off & Holiday package that includes:
- 20 vacation days (4 weeks) per year for standard full-time staff. Part-time positions receive prorated vacation.
- 12 paid holidays annually, including New Year's Day, MLK Day, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Indigenous Peoples' Day, Thanksgiving and the day after, Christmas Eve, and Christmas Day
- 1 floating holiday to use for religious, cultural, or personal observances
- 5 paid sick days per year
317’s other benefits include:
- Health insurance for employees working 20+ hours per week, with employer contributions ranging from 25%-70% depending on scheduled hours.
- 403(b) retirement savings plan, available to employees working 10+ hours per week after one year of service.
- Generous lesson discounts: 40% off all programs for staff, plus discounts for immediate family members (25% for music education, 50% for summer camp)
317 Main Community Music Center is a place where music builds community, transforms lives, and deepens our sense of belonging. Based in Yarmouth, Maine, 317 Main offers music education and experiences for all ages and backgrounds—from early childhood classes to teen rock bands, adult ensembles, private lessons, camps, workshops, and community concerts. We believe that music is more than an art form—it’s a tool for identity, connection, and shared humanity.
Founded
2004
Company size
51-200 employees
Industry
Musicians
Org type
Nonprofit
Headquarters
yarmouth, me
317 Main Community Music Center is a place where music builds community, transforms lives, and deepens our sense of belonging. Based in Yarmouth, Maine, 317 Main offers music education and experiences for all ages and backgrounds—from early childhood classes to teen rock bands, adult ensembles, private lessons, camps, workshops, and community concerts. We believe that music is more than an art form—it’s a tool for identity, connection, and shared humanity.
Founded
2004
Company size
51-200 employees
Industry
Musicians
Org type
Nonprofit
Headquarters
yarmouth, me
