Day of Wedding Coordinator
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Berry Hill Resort
South Boston, VA, US
Summary
The coordinator serves as the primary point of contact for couples three months prior to their wedding, managing all planning details and event documentation. They lead the on-site execution of the event by collaborating with the banquet team, culinary staff, and vendors to ensure a seamless experience.
Job Description
We’re Hiring! Berry Hill Resort is seeking one or two experienced Wedding Coordinators to guide couples through the final months of planning and ensure their wedding day is flawlessly executed. Very flexible schedule with a range of 6-15 weddings assigned each year.
As a Day of Wedding Coordinator, you will become the primary point of contact for assigned weddings approximately three months prior to each event, partnering closely with the couple and the Berry Hill team to bring every detail together. This role requires exceptional communication, organization, hospitality, and the ability to manage multiple moving parts while delivering an outstanding client experience.
For each assigned wedding, you will:Serve as the primary point of contact for the couple beginning approximately three months before the wedding.
- Guide couples through Berry Hill's wedding planning templates and collect all event details.
- Coordinate with the Sales Administrator to update contracts, proposals, pricing, and any additional events or services.
- Prepare and maintain accurate event files and planning documents.
- Create event floor plans, signage, seating labels, and other event materials as needed.
- Prepare the final Banquet Event Order (BEO) and review all details with the operations team and culinary staff.
- Communicate banquet staffing requirements with the Banquet Manager.
- Coordinate bar requirements with the Food & Beverage team.
- Lead event execution, working closely with the Banquet Captain, Executive Chef, and Berry Hill staff to ensure a seamless guest experience.
- Proactively solve problems and manage last-minute changes with professionalism and composure.
The ideal candidate will have:
Experience coordinating weddings, special events, hospitality, or banquet operations.
- Outstanding organizational and time-management skills.
- Excellent written and verbal communication.
- Strong attention to detail and ability to manage multiple projects simultaneously.
- Experience with Microsoft Office and Google Workspace; experience creating floor plans is a plus.
- Ability to work evenings, weekends, and holidays as required by event schedules.
This position is Part-Time/1099 with growth opportunities and requires 1 to 2 Weddings a month after a training period. Compensation is on a per-wedding weekend basis once trained, plus time training ($25/hr) on Events as part of our Banquet Team to learn the property and our process.
