Corporate Insurance Coordinator

Job Details: Level: Experienced, Job Location: 4622 PENNSYLVANIA AVE SUITE 700 - KANSAS CITY, MO, Salary Range: Undisclosed, About Block Real Estate Services (BRES), LLC 

Block Real Estate Services (BRES), LLC is a full service commercial real estate company specializing in property management, brokerage, and real estate development. Our team is dedicated to delivering exceptional service and solutions to internal and external stakeholders; we are seeking a detail-oriented and dedicated Insurance Coordinator to join our team.

Job Summary 

The Insurance Coordinator supports the administration of insurance programs across multiple business entities, including a commercial real estate portfolio exceeding $2 billion in asset value. This role is responsible for maintaining accurate portfolio and property data, processing certificates of insurance and endorsement requests, overseeing tenant lease compliance with insurance requirements, and coordinating claims from initiation through resolution. The Insurance Coordinator works closely with property management teams, the insurance broker's admin team, carriers, and adjusters to keep insurance records current and transactions moving smoothly across the organization's entities, reporting to and partnering closely with the Vice President of HR & Insurance Compliance on renewal strategy, broker relationship matters, and complex claims or coverage issues.
Qualifications: Key Responsibilities

Insurance Portfolio Management

Assist with the administration and maintenance of insurance data for a commercial real estate portfolio exceeding $2 billion in asset value, across multiple business entities
Process Certificate of Insurance (COI) requests, gathering information from internal teams and completing endorsement forms to update Statement of Values (SOV) portfolio data
Partner with the broker's admin team to ensure COIs are issued and updated in a timely manner for transactions or as otherwise needed
Partner with property management teams to maintain accurate property schedules, exposure data, and insurance-related records
Support policy renewals, data collection, and reporting activities

Tenant Lease Insurance Compliance

Help oversee tenant compliance with insurance requirements outlined in lease agreements
Review tenant certificates of insurance against lease requirements and flag deficiencies
Partner with property management to follow up on and resolve tenant insurance compliance gaps
Maintain compliance tracking and reporting for tenant insurance requirements
Escalate lease-based insurance exceptions or unresolved compliance issues to the Vice President of HR & Insurance Compliance

Claims Administration

Initiate and coordinate insurance claims, including gathering documentation, tracking claim progress, and facilitating communication between stakeholders
Partner with property managers, carriers, brokers, adjusters, and vendors throughout the claims process to ensure timely resolution
Escalate claims involving significant value, coverage disputes, litigation, or reputational risk to the Vice President of HR & Insurance Compliance
Maintain organized and accurate claim files and reporting

Training, Compliance & Process Support

Serve as a resource for insurance-related processes, procedures, and documentation requirements
Assist with training and education efforts related to insurance programs and claims reporting
Maintain certificates of insurance, compliance records, and other insurance documentation
Support insurance audits, compliance initiatives, and special projects as needed

Cross-Functional Support

Support the Vice President of HR & Insurance Compliance with departmental initiatives, reporting, and special projects
Coordinate insurance-related activities across multiple companies and business entities within the organization
Develop and maintain organized systems, documentation, and processes that improve operational efficiency
Perform other duties and responsibilities as assigned

Block Real Estate Services (BRES), LLC, is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.