Contracts Specialist

Job Title: Contracts Specialist

Job Description

The Contracts Specialist oversees the full lifecycle of contracts, from initial request through execution, storage, and renewal or termination. This role ensures all contracts comply with internal policies, approved templates, and applicable laws and regulations, while supporting internal stakeholders with timely, accurate, and compliant contract documentation. The Contracts Specialist actively manages a high volume of contracts using cloud-based tools and electronic databases, and contributes to continuous process improvement within a fast-paced, technology-driven environment.

Responsibilities

• Receive and review requests for new contracts and amendments to existing contracts, ensuring they align with internal policies and approved contract templates.
• Handle inquiries about contracts and the contracting process in a timely and professional manner.
• Consult with internal leaders and employees to populate and customize approved contract templates with accurate and complete information.
• Coordinate legal review and approval of contracts prior to signature, ensuring required legal changes are incorporated and business comments are addressed.
• Facilitate contract signature processes, including routing documents for execution by appropriate internal entity leaders.
• Actively manage hundreds of contracts to ensure expiration notices are received, monitored, and acted upon by stakeholders at least 90 days prior to contract expiration.
• Ensure all fully executed contracts are properly uploaded into the master electronic contract management database and accurately logged.
• Organize and document work electronically using a contract log, electronic filing system, and cloud-based contract management tools.
• Assist with updating, maintaining, and improving the electronic contract management database, including data quality and consistency.
• Create, interpret, and maintain contract-related reports in Microsoft Excel using data from the electronic contract management database.
• Follow internal policies, standard operating procedures, and all applicable state and federal regulatory requirements related to contract management and compliance.
• Draft, edit, and process contracts in accordance with applicable laws, regulations, and organizational standards.
• Analyze and evaluate contract terms, conditions, and risks, and provide clear feedback or recommendations to stakeholders.
• Proactively identify opportunities to streamline contract administration processes and follow through on implementing new or improved procedures.
• Plan, prioritize, and manage a significant workload with minimal supervision in a fast-paced, tech-savvy environment.
• Collaborate and communicate tactfully and effectively with internal and external parties on sensitive and complex contract topics.
• Perform other contract-related tasks and administrative duties as requested.

Essential Skills

• Demonstrated knowledge of principles, practices, and techniques of current contract administration, preparation, and negotiation, particularly within health care systems, academic medical centers, and children’s hospitals.
• Strong understanding of contract formats and legal language commonly used in contracts.
• Knowledge of ethics, principles, and best practices of contract administration.
• Proficiency in methods and techniques for drafting and preparing contracts.
• Experience using cloud-based contract management databases, such as MediTract or similar platforms.
• Ability to draft, edit, and process contracts in accordance with applicable federal, state, and local laws and regulations.
• Ability to read, understand, interpret, and apply provisions of legislation and regulations pertinent to contracts.
• Strong verbal and written communication skills, with the ability to clearly and concisely describe technical procedures, service delivery methodologies, and billing procedures.
• Effective communication and negotiation skills to support contract negotiations and stakeholder discussions.
• Ability to analyze and evaluate contract terms, conditions, and associated risks.
• Proven ability to manage a significant workload, prioritize projects appropriately, and work independently with minimal supervision.
• High level of accuracy and attention to detail, including the ability to type with speed and precision.
• Advanced proficiency with dual-monitor setups and modern software tools, including Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Proficiency with Adobe Acrobat Professional, Zoom, Cisco WebEx, Cisco Jabber, and Smartsheet.
• Ability to plan and prioritize assignments effectively in a fast-paced, technology-driven work environment.
• Strong interpersonal skills, with the ability to interact tactfully and effectively with internal and external stakeholders on sensitive and complex topics.
• Demonstrated ability to adapt quickly to new technology and new processes with minimal explanation.

Additional Skills & Qualifications

• Paralegal certification preferred.
• Experience working with health care systems, academic medical centers, or children’s hospitals is advantageous.
• Prior experience using MediTract or similar cloud-based contract management systems is beneficial.
• contract administration, proposals, and contract lifecycle management is desirable.

Work Environment

This role operates in a hybrid work environment, combining remote work with onsite presence as needed. Standard hours are approximately 7:30 AM to 4:00 PM, supporting a fast-paced, tech-savvy setting. The position relies heavily on electronic tools, including dual monitors, cloud-based contract management databases, and productivity software such as Microsoft Office, Adobe Acrobat Professional, Zoom, Cisco WebEx, Cisco Jabber, and Smartsheet. Work is primarily computer-based, with extensive use of electronic filing systems, contract logs, and online collaboration platforms.

Job Type & Location

This is a Contract position based out of Newark, CA.

Pay and Benefits

The pay range for this position is $35.00 - $71.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Newark,CA.

Application Deadline

This position is anticipated to close on Sep 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.