Contracts & Assignments Assistant

To ensure full consideration, applications must be received by 11:59pm (MT) on 09/23/2026.

Position Summary:

The
Office of Housing & Residential Education at UNC is committed to the
education and development of student potential, both academically and
personally, within an inclusive learning community that emphasizes the
connection, support, diversity, and collaboration that makes it possible for
the individual to succeed in their collegiate pursuits. The program seeks to
maximize student involvement and learning through leadership opportunities,
academic support initiatives, and dynamic programs designed to assist students
in their own personal development. The department values inclusive communities,
student learning, facility excellence, and personalized service. Staff members
within the Division of Student Affairs are expected to positively contribute to
our mission of supporting students in the co-curricular environment and provide
an experience that inspires students academically, intellectually, personally,
and emotionally. With the diversity of our students in mind, we use a career
readiness approach and social justice framework while fostering a culture and
climate of care.

UNC’s
residential campus is comprised of over 3,500 beds across residence halls,
apartment style housing, and houses. This role provides assistance for
processes related to occupancy management and assignments in university owned
and operated housing. The Contracts and Occupancy Assistant works with the
Coordinator for Contracts and Operations and the Petitions and Reports Manager
to provide assistance to housing assignments and occupancy processes.
Responsibilities may include making assignments, occupancy management,
modification of housing contracts, and customer service for on-campus students
living within the residence halls, apartments, and houses. This position may
help collect, analyze, develop, and extract data for reports related to
occupancy, assignments, and contract trends from UNC’s housing management
software for use by administrators, staff, students, and numerous other
departments. This position helps to manage data in the housing management
system and may provide training and support on this system. Many tasks for this
role, operationalize the annual cycle for occupancy management and room
selection. This role utilizes data to forecast future demand projections and
recruitment and assignment strategies to maximize space and revenue.  Maintains focus on practices that support
student wellbeing and success. Ensures compliance with the Americans with Disabilities
Act and other legal requirements as they relate to the housing assignment’s
processes. This position directly reports to the Coordinator for Contracts and
Operations and is a University Aide position at 29 hours a week for up to 6
months.

Job Duties:

1. Administrative Functions and Reporting: The Contracts and Occupancy Assistant
   will display professional behavior and commitment to the Office, the
   Department, and the University. This role assists the Assistant Director
   for Contracts and Assignments in developing housing application
   forms/contracts, developing regular and special reporting on Housing Use,
   Assignments, Occupancy, etc. This may include Occupancy Reports, Open
   Spaces Reports, Fall/Spring Application Reports, and/or Emergency Housing
   Use Reports. The Contracts and Occupancy Assistant must always maintain
   confidentiality of information and work to develop and maintain
   relationships with other campus personnel. This role will complete other
   duties as assigned. (40% essential)
2. Data Management and Information Sharing: The Contracts and Occupancy
   Assistant will assist the Assistant Director for Contracts and Assignments
   in maintaining student housing records and managing changes to ensure
   accurate billing and building access; conduct periodic audits to review
   data integrity and accuracy of records. This may include management of
   shared data such as: Residential Learning Communities Lists shared with
   campus stakeholders, Athletics Team Members Listings, Specialized Housing
   Applicants, Facility Waitlists, US Census Bureau/Colorado State
   Demographers Requests. Reviewing Petion for Release and Exemption
   Requests. This role helps to oversee the maintenance and efficiency of the
   university's student housing systems. This role works with private data
   and will maintain confidentiality of information at all times, following
   privacy requirements and expectations from the Family Educational Rights
   & Privacy Act and Health Information Portability and Accountability
   Act. (25% essential)
3. Training and Customer Service: The Contracts and Occupancy Assistant
   will provide training and ongoing troubleshooting and support for the
   university's student housing systems related to assignments and occupancy
   management in concert with their supervisor. This role will assist the Assistant
   Director for Contracts and Assignments in serving external and internal
   customers through:
   a.  Training incoming staff on Housing systems most specifically
   eRezLife;
   b.  participating in required training programs and initiatives related
   to the position;
   c.   remaining current in related best practices and relevant trends;
   Additionally, the role will serve as a
   resource for students, parents and administrators by addressing student housing
   inquiries and concerns, providing excellent customer service, and completing
   other administrative duties, including answering phones and questions, and
   meeting the needs of the customer (15% essential)
4. Assignments: The Contracts and Occupancy Assistant will assist the Assistant
   Director for Contracts and Assignments in making and modifying assignments
   for students housing which may include: Emergency Housing Applications,
   International Students/ Guests (such as the Fulbright Teaching Excellence
   and Achievement Program (TEA), etc.), Short Term Faculty/Staff Leases, Transition
   Housing (Spring to Summer, Summer to Fall, Student Athletes, etc.), Spring
   Arrival Students, Cancellations, Room Buyouts, Room Moves, and/or Housing
   Accommodations (DRC) Assignments. (15% essential)

Minimum Qualifications:

• Must be able to lift a minimum of 15 pounds (e.g. packages).
• Staff members in this role are required to perform the following functions with or without reasonable accommodation: prepare written documents and complete forms; read and prepare reports, gather and compile information; direct and respond to emergencies; issue equipment; monitor security of residence hall facilities; ascend and descend multiple flights of stairs; and operate a handheld phone or radio.
• General skill and proficiency with computers, ability to learn computer technology quickly, with demonstrated proficiency with software platforms like Microsoft Excel and Outlook.
• Experience in College or University Housing Occupancy and Contracts Administration.
• Experience with college or university housing management software such as eRezLife, RMS Mercury, CBORD HMS, or StarRez.

Preferred Qualifications

• Ability to maintain attention to detail, timeliness, and accuracy
• Demonstrate good oral and written communication skills in reports, correspondence, etc.
• Demonstrate quality decision-making and evaluative skills
• Experience with eRezLife Assignments and Forms
• Knowledgeable of housing management practices.

Benefits:
Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About UNC
The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC’s commitment to education began in 1889 and
continues to be a transformational force for our students. Recognized
as a top university for social mobility, UNC is proud to
be a Hispanic
Serving Institution and to serve more than 44%  of our undergraduates who are the first in their
family to attend college.  UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit UNC’s Career Hub,to
learn more about UNC’s strategic plan, school programs, and employee benefits. Go Bears!

EEO Statement
The University of Northern Colorado offers an educational and working
environment that provides equal opportunity to all members of the UNC
community. In accordance with federal and state law, UNC prohibits unlawful
discrimination, including harassment, based on race, color, national origin,
religion, age, sex, sexual orientation, pregnancy, disability, genetic
information, and/or veteran status. UNC also prohibits discrimination based on
gender identity, and gender expression. Retaliation against persons who oppose
a discriminatory practice, file a charge of discrimination, or testify for,
assist in, or participate in an investigative proceeding relating to
discrimination is prohibited. Constitutionally protected expression will not be
considered discrimination or harassment under this policy. It is the
responsibility of all departments, employees, and students to ensure UNC’s
compliance with this policy.

ADA Accommodations
The University of Northern Colorado is committed
to providing reasonable accommodation to individuals with disabilities. If you
require reasonable accommodation in completing this application, interviewing
or otherwise participating in the employee selection process, please direct
your inquiries to 970-351-2718 or [email protected]. 

Background Check
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has
been made. The successful candidate must submit original transcripts within one (1) month of hire.

This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.

Clery Act
In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.