Contract Analyst

Stillwater Sciences seeks a highly motivated Contract Analyst to support the review, negotiation, administration, and tracking of contracts across the company. Candidates should have experience working at a professional services organization, consulting firm, or in the Architecture, Engineering, Construction (AEC) industry. This role reviews and manages professional service agreements and subconsultant agreements, identifies contractual risks, supports contract negotiations, and helps ensure compliance with company policies and client requirements. The Contract Analyst partners closely with project managers and company leadership to protect Stillwater's interests while supporting successful project delivery. The ideal candidate is detail-oriented, analytical, collaborative, and able to communicate complex contractual concepts clearly. This is a full-time, exempt position that may be based remotely or from any of Stillwater Sciences' offices.

What you’ll bring:          

• Understanding of contract language, obligations, and risk concepts relevant to professional service firms.
• Ability to review legal and contractual documents and understand key contract terms and conditions.
• Collaborative approach with reliable follow-through and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.

What you’ll do:

Contract Review, Negotiation, and Risk Management

• Review and analyze client, prime, and subcontract agreements to identify contractual obligations, risks, and key contractual terms, including indemnification, intellectual property, payment, insurance, and confidentiality provisions.
• Evaluate prime contract and client contract provisions for consistency and applicability to our work.
• Compare agreed-to contract terms from previous contracts with new contracts.
• Evaluate flow-down provisions from client contract when Stillwater is a subcontractor.
• Review standard agreements embedded in requests for proposals and draft requested edits/additions as part of our proposal to the client.
• Identify unacceptable contract terms and conditions and draft alternative language with thoughtful and professional rationale and responses.
• Work with Stillwater signatories and project managers to negotiate acceptable contract terms and conditions.
• Work with stakeholders and counsel to develop and maintain standard contract language, templates, and negotiation guidelines.
• Interpret and communicate complex contract terms clearly and succinctly to non-legal stakeholders.

Contract Administration

• Develop and maintain organized contract records and operational processes.
• Process contracts and amendments for project set-up, including document management.
• Support project managers with preparation, execution, and administration of subconsultant agreements.
• Manage Certificates of Insurance and insurance-related requests in coordination with an insurance broker.
• Coordinate and communicate directly with client and subconsultant project managers and/or contract analysts as needed.
• Recommend process improvements to improve efficiency and consistency.

Qualifications:

• Bachelor’s degree in business, English, or legal-related field of study.
• A minimum of three years’ experience processing contracts with progressively increasing responsibilities including reviewing, redlining, and negotiating with third parties (an equivalent combination of education and experience which would provide the required knowledge, skills, and abilities may be considered).
• Advanced Microsoft Office (Word, Excel, and Outlook) and Adobe Acrobat skills.
• Ability to remain in a stationary position more than 50% of the time and operate a computer and other standard office equipment with reasonable accommodation.

Desired Skills and Attributes:

• Experience in contract management and familiarity with legal requirements and terms of use, particularly in California. Certification or extension coursework in contract management a plus.
• Experience supporting contracts within environmental consulting, architecture, engineering, construction (AEC), or other professional services organizations.
• Experience reviewing public agency contracts and subconsultant agreements.
• Strong analytical and critical thinking skills; extremely detail oriented.
• Collaborative and customer-service-oriented approach.
• Self-motivated with strong follow-through and ownership of responsibilities.

Compensation and Job Details:

• This is a full-time, 40 hours/week exempt position that can be performed remotely or be based in any of our nine offices (California: Arcata, Berkeley, Los Angeles, Morro Bay, Sacramento, Ventura; Colorado: Boulder, Fort Collins; Oregon: Portland).
• For the Contract Analyst position, we anticipate the salary range to be $75,000-$95,000. Salary is commensurate with qualifications and experience.
• Pay within this range is determined in good faith and based on a combination of factors, which may include relevant education, qualifications, certifications, experience, skills, performance expectations, shift and travel requirements, and business or organizational needs. For candidates who meet the stated qualifications and experience, Stillwater typically targets pay near the midpoint of the range, recognizing that individual placement may vary. 
• We offer a comprehensive benefits package for benefit eligible employees, which includes paid time off; health, dental, life, and disability insurance; paid family leave; paid professional development; a 401(k) with employer match; and participation in our Employee Stock Ownership Program (upon meeting eligibility requirements). Stillwater covers 100% of employee medical, dental, life, and disability insurance premiums and 40% of dependent premiums.

Application:

• Please provide a one-page resume and one-page cover letter. Only applications with the requested materials will be considered. 
• We request that you do not use AI tools in preparing your written materials. We do not use AI screening for applicants. 
• Applications must be submitted through the company’s official Application Tracking System, BambooHR- linked here. We prioritize a secure and transparent hiring experience. Our recruiting team reaches out only through verified company communication channels, such as official email domains and authenticated LinkedIn profiles. All members of our recruiting staff are listed on our website so you can easily confirm with whom you’re speaking. At no point in the hiring process will we request payment, personal financial details, or other sensitive information. If you ever have concerns about the legitimacy of an interaction, you can contact our team directly at [email protected] for verification.
• The position will remain open until filled. 
• We encourage applicants with a wide range of backgrounds and experiences to apply, even if they do not meet every listed qualification. To request accommodation to participate in the application or interview process, please contact [email protected]. 

About Stillwater Sciences

Stillwater Sciences is an employee-owned environmental consulting firm specializing in scientifically based solutions to aquatic, terrestrial, and watershed resource management. We assist government agencies, NGOs, and private clients with environmental problem solving, planning, and permitting using a multi-disciplinary approach that integrates physical and biological processes. We have approximately 130 full-time dedicated and enthusiastic employees throughout the Western U.S. in nine offices. We maintain a collaborative work environment that promotes productive and rigorous applied scientific research. We pride ourselves on defining and shaping our individual careers in a way that provides a healthy rhythm of work and life responsibilities. Success at Stillwater requires a blend of passion, initiative, commitment, flexibility, and teamwork.  

Stillwater Sciences is proud to be an equal opportunity employer. All qualified applicants receive consideration for employment without regard to protected characteristics including race, color, national origin, religion, age, sex, sexual orientation, gender identity or expression, disability, or veteran status. Stillwater is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request accommodation to participate in the application or interview process, please contact [email protected].