Compliance Program Intern

Compliance Program Intern

Position Overview

The Compliance Program Intern provides professional-level administrative, analytical, and project support for compliance programs, supplier participation initiatives, and operational improvement efforts. This role supports program oversight activities through tracking responses to compliance team outreach, analyzing data, and preparing reports.

This Internship is well suited for a graduate-level student (preferably in the fields of Public Administration, Public Policy, Business Administration, Data Sciences or Data Analytics) who is analytical, adaptable, organized, and capable of balancing multiple responsibilities while maintaining a high level of professionalism and attention to detail.

Primary Responsibilities

·       Support the day-to-day administration of compliance and supplier participation initiatives.

·       Collect and track vendor responses from Compliance team outreach to support the spend validation process.

·       Maintain accurate documentation and support records of Validation activity.

·       Assist with follow-up communications to vendors, as directed by Compliance team.

·       Prepare recurring and ad hoc reports, summaries, spreadsheets, dashboards, and visual presentations.

·       Help maintain compliance tracking systems and support process improvement efforts.

·       Maintain organized electronic files, tracking logs, and program documentation.

·       Assist with drafting procedural documents, internal guides, and workflow material, as needed.

·       Perform additional operational and administrative duties as assigned.

Minimum Qualifications

·       Strong analytical and organizational abilities

·       Excellent written, verbal, and interpersonal communication skills

·       Ability to prioritize assignments and manage multiple responsibilities effectively

·       High level of attention to detail and accuracy

·       Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint

·       Ability to quickly learn new technologies, systems, and software platforms

·       Ability to work independently while contributing effectively within a team environment

·       Professional judgment and discretion when handling sensitive or confidential information

Preferred Qualifications

·       Graduate student in the field of Public Administration, Public Policy, Business Administration, Data Sciences or Data Analytics

·       Experience supporting compliance programs, operations, data reporting, project coordination, or administrative functions

·       Ability to review, reconcile, and organize data from multiple sources and identify missing, inconsistent, or incomplete information.

·       Experience supporting public sector programs, procurement operations, compliance initiatives, and/or supplier engagement activities

·       Familiarity with reporting systems, CRM platforms, dashboard tools, and/or data visualization software

·       Experience participating in process improvement or project management initiatives

·       Knowledge of Agile or collaborative project management practices

Core Competencies

·       High attention to detail and organizational skills

·       Strong problem-solving and critical-thinking abilities

·       Ability to analyze information and identify operational improvements

·       Effective time-management and multitasking skills

·       Strong customer service and relationship-building capabilities

·       Ability to communicate technical or analytical information clearly to diverse audiences

·       Adaptability in a fast-paced and evolving work environment

Position Details

·       20 hour/week internship

·       Hybrid work environment

************Important Application Instructions*****************

Please carefully follow the instructions below when uploading your resume and cover letter. Due to the way the application system processes attachments, your documents may not be received by the SDO unless these steps are completed.

To ensure that we receive your application materials, please follow each of the steps below:

How to upload your resume & cover letter during the application process:

Interested candidates should submit both a resume and cover letter outlining their relevant experience and interest in the position through MassCareers.

When uploading your documents, you must:

·       “Choose File” under File Attachments.

·       Enter “Comments about the file” – this is the file name (ex: Your Name - Resume).

·       Check the Relevant Files box for both your resume and cover letter. Attachments that are not marked as "Relevant Files" will not be included with your application.

·       Check the Resume box for your resume document.

Please do not contact the SDO via phone, email or social media to inquire about the status of your application. If you need any support with submitting your application, please refer to MassCareers Resources | Mass.gov.

Commitment to Diversity, Equity, and Inclusion:

The Supplier Diversity Office (SDO) is committed to advancing diversity, equity, and inclusion as essential to our mission and to our success serving the Commonwealth's diverse and small businesses. We value an inclusive workplace where every employee is respected, empowered to contribute, and encouraged to bring their unique skills and ideas to our work. We encourage candidates from all backgrounds and communities to apply and join us in building a workforce that reflects the diversity of those we serve while advancing equitable opportunities across the Commonwealth.

First consideration will be given to those applicants that apply within the first 14 days.

Please see Preferred Qualifications.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100%25 of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.