College Intern, Bureau of Public Health Clinics

Job Description

The College Aide will support the BPHC Advisory Group Coordinator in the planning, coordination, and facilitation of BPHC's quarterly Patient Advisory Group meetings, along with related work supporting BPHC's advisory groups more broadly. Each quarter, a newly recruited cohort of patients from a designated DOHMH clinic meets to provide structured feedback on clinic services, proposed programs, and communication materials. This role offers hands-on experience in community engagement, public health administration, and stakeholder communication within a NYC government setting. This role will require up to 25 hours per week, depending on the meeting cycle and Advisory Group Coordinator needs. The College Aid must be currently enrolled as a Graduate student.

Duties will include but are not limited to:
- Support meeting planning and coordination, including scheduling, logistics, and preparation of agenda and materials for quarterly advisory group meetings
- Assist in managing email communication with advisory group participants, including invitations, reminders, and follow-up correspondence
- Support virtual or in-person meeting facilitation, including meeting set up and break down
- Take comprehensive, detailed notes during meeting sessions
- Synthesize meeting notes and key meeting themes for approval by Advisory Group Coordinator and larger review by BPHC leadership, as well as dissemination to other relevant DOHMH teams and stakeholders
- Support other work related to BPHC's advisory groups as assigned by the Advisory Group Coordinator (e.g., recruitment support, data tracking, or related administrative tasks)
- Ability to report to in-person meetings at any of the City’s clinic locations

Preferred Skills:
- Experience and comfort communicating professionally with community members and patients
- Ability to maintain confidentiality when engaging with advisory group members and sensitive discussion topics
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Experience with basic data analysis (qualitative and/or quantitative)
- Extensive experience with Microsoft Suite (Word, Excel, Power Point, etc.)

Why you should work for us:

- Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at or 347-396-6549.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Qualifications

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.