College Aide

Job Description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

- Recruiting, hiring, and training City employees.
- Managing 56 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

DCAS’ Human Resources is seeking a highly motivated individuals for our College Aide role. The Human Resources handles a large volume and scope of matters directly related to employees’ personal and professional affairs. Our goal is to ensure our commitment to providing exceptional customer service times of transition and changing priorities. To help achieve this, we are looking to develop and maintain an internal knowledge base. The College Aide will assist HR in documenting current standard operating procedures in efforts to develop a well-organized Human Resources guide which will serve as a reference for various internal HR functions. Ultimately, this role will help strengthen current operations and enhance the training and development for new members to the team. In addition to this, the College Aides will work with the teams within the Administration Line of Service to improve operations as needed.

Responsibilities include but not limited to:

- Collecting information to write, distribute, store & maintain standard procedures.

- Documenting hiring procedures for special titles, including Job Training Participants, Stationary Engineers, Special Officers, Original Jurisdiction titles, as well as for transfers from non-mayoral agencies and hires for the Mayor’s Office.

- Cross reference existing Job Aids in NYC CityShare with internal HR written materials and resources.

- Assist with documenting personnel scenarios and resolutions

- Tracking and maintaining change control documentation.

- Assist with the development and maintenance of internal administrative tracking systems for quality assurance purposes.

- Assist with special projects and archiving as needed.

To Apply:

Please go to www.nyc.gov/careers and search for Job ID #. 797711

For current City employees please go to www.nyc.gov/ess and log into Employee Self Service.

NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Qualifications

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.