Clinical Research Administrator - Pediatrics TMC

The UTHealth Department of Pediatrics – Neurology is seeking a dedicated full-time Clinical Research Administrator to support and advance our growing clinical research portfolio. In this pivotal role, you will lead the administrative review, negotiation, and acceptance of clinical research contracts and budgets, ensuring compliance with all applicable regulations and institutional procedures. You will play a key part in financial analysis and oversight of clinical trials—including coverage analysis, sponsor billing, and third‑party payer processes—while also contributing to the planning, coordination, validation, and analysis of clinical research activities across the organization. This position offers the opportunity to make a meaningful impact on innovative pediatric neurology research.

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:  

• 100% paid medical premiums for our full-time employees  
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year) 
• The longer you stay, the more vacation you’ll accrue! 
• Longevity Pay (Monthly payments after two years of service) 
• Build your future with our awesome retirement/pension plan! 

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as... 

• Free financial and legal counseling 
• Free mental health counseling services 
• Gym membership discounts and access to wellness programs 
• Other employee discounts including entertainment, car rentals, cell phones, etc. 
• Resources for child and elder care 
• Plus many more! 

Position Summary:

Responsible for the administrative review, negotiation, and acceptance of contracts and budgets for clinical research activities at the University. Develops and administers procedures designed to comply with appropriate regulations relating to the administration of clinical research contracts for the interpretation and application of such procedures and regulations. . Facilitates the financial analysis and monitoring of clinical trials and clinical research budgets, contracts, coverage analysis, sponsor billing, and third-party payer billing. Assists in the planning and coordination of review, validation, and analysis of clinical trials and clinical research for the organization.

Position Key Accountabilities:

• Assesses the administrative and contractual requirements of the clinical research
• Ensures proper identification of billing responsibilities through completion of billing risk assessments and review and approval of coverage analyses.
• Assesses the administrative and contractual requirements of the funded research to negotiate proper terms and conditions based on the scope of work.
• Reviews and analyzes documentation related to the management of clinical research including confidentiality disclosure agreements, contracts, sponsor budgets, coverage analysis, financial reports, and clinical research billing.
• Negotiates and prepares complex clinical research project contracts and clinical research coverage analysis.
• Reviews budgets and related documents for clinical research projects to ensure compliance with sponsor, State, UT System, and institutional requirements.
• Acts on behalf of the university and serves as liaison between the faculty and sponsors during contract negotiation and by providing justification, documentation, and policy/guideline interpretation to stakeholders.
• Interacts with and builds good working relationships with all parties involved in the management of clinical research.
• Analyzes financial documents and prepares clinical trial account closeouts.
• Coordinates and schedules clinical research and clinical trial reviews and monitoring.
• Coordinates project account setup with the post-award team.
• Prepares reports outlining the review and validation of clinical research/trial projects including monitoring results, recommendations for corrective actions, and training needs.
• Meets with researchers, faculty members and departmental administrators to provide updates and guidance on clinical research finance and administration.
• Presents at on-campus trainings and forums to disseminate information related to changes in regulations or university policy to researchers, faculty, and departmental administrators.
• Performs other duties as assigned.

Certification/Skills:

• None

Minimum Education:

Bachelor's Degree in Healthcare Administration, Business, Finance, Accounting, or related degree required

Minimum Experience:

3 years of related experience required

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.

Residency Requirement:

Employees must permanently reside and work in the State of Texas.