Civil Money Penalties - Program Specialist

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Functional Title: Civil Money Penalties - Program Specialist 
Job Title: Program Specialist V 
Agency: Health & Human Services Comm 
Department: Workforce Support 
Posting Number: 21106 
Closing Date: 09/23/2026 
Posting Audience: Internal and External 
Occupational Category: Business and Financial Operations 
Salary Range: $4,523.16 - $7,253.83 
Pay Frequency: Monthly
Salary Group: TEXAS-B-21 
Shift: Day 
Additional Shift:  
Telework:  
Travel:  
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 701 W 51ST ST 
Other Locations:  
MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS 
 
 
 

Brief Job Description:

Performs complex program coordination work for the Civil Money Penalty (CMP) Reinvestment Fund Project. Implement processes for receiving, monitoring and tracking CMP Fund Project applications. Review and analyze applications, reports and supporting documents to determine compliance with applicable rules, regulations and policies for CMP funds. Coordinates and routes approved projects through program and department leads. Drafts and coordinates contract reviews with program and legal staff. Routes final contract to vendors. Maintains ongoing communications with internal and external venders. Establishes and maintains monitoring system to track contract progression and completion of projects; invoices; awards of funds and expenditures. Organizes and prepares reports of projects. Maintains ongoing, effective, communication with Centers for Medicare and Medicaid Services (CMS). Maintains ongoing communication with Budget, Accounting, Procurement, Contract and program staff to ensure CMP project processes, receipts and expenditures parallel. Initiate and evaluate program procedures for CMP Fund project and makes necessary revisions. Initiates revisions to CMP Reinvestment Fund website.

Essential Job Functions (EJFs):

• Develops and implement effective techniques for the receipt, coordination and monitoring of Civil Money Penalty (CMP) Fund Project. Review and analyze applications, reports and supporting documents to determine compliance with applicable rules, regulations and policies for CMP funds.
• Coordinates and routes approved projects through program and department leads.
• Prepares and coordinates vendor contracts and reviews with program and legal staff. Routes final contract to approved applicant.
• Maintains ongoing communications with internal and external stakeholders.
• Organizes, analyzes and maintains monitoring system to track contract progression and completion of projects; invoices; awards of funds and expenditures. Collects, organizes and prepares status reports of projects and expenditures. Maintains ongoing, effective, communication with Centers for Medicare and Medicaid Services (CMS).
• Coordinates and schedules meetings with Budgeting, Accounting, Procurement, Contract and and program staff to ensure CMP project processes, receipts and expenditures parallel.
• Receives, reviews and analyzes requests and supporting documents for CMP reinvestment funds to determine compliance with applicable federal rules, regulations and policies.
• Communicates orally and in writing with contractors, applicants, as well as internal stakeholders.
• Maintains ongoing, effective, communications with the Centers for Medicare and Medicaid Services (CMS).
• Supports the development of program procedures for CMP fund projects.

Knowledge, Skills and Abilities (KSAs):

Knowledge of contract project management techniques; contracting rules, processes and procedures. Ability to gather, organize and analyze facts; to compile and prepare contracts and reports; to develop and evaluate policies and procedures and initiate revisions as appropriate; to interpret policies and procedures; and to interpret healthcare regulations. Must be able to communicate on a complex level with others internally and externally.

Registrations, Licensure Requirements or Certifications:

Certified Texas Contract Manager (CTCM) certification preferred and required within 12 months of hire date.  

Initial Screening Criteria:

Graduate from an accredited high school or equivalent.
Experience working with contracts or grants.
Experience in customer service.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.