Charter Billing/Bookkeeper

Aircraft Charter Billing Analyst/Bookkeeper

Aero Centers Atlanta is searching for an individual to be responsible for supporting the charter dispatch and accounting departments in charter and aircraft owner invoice reconciliation, trip and aircraft invoicing, vendor invoice reconciliation, and owner monthly statement reports.

Duties and Responsibilities:

• Trip Invoices
  • PT 135 trips - Match trip schedule, notes, pax, flight logs, expenses (fuel, airport fees, pilot expenses, concierge services, pilot expenses, etc) against the charter quote.
  • PT 91trips - Match trip schedule against expenses incurred.
  • Identify inconsistencies with quote and/or schedule and actual costs.
  • Contact vendors or crew to obtain receipts/expenses as needed.
  • Brokered trips – Match trip schedule, concierge services, etc against brokered trip quote.
  • Owner Leasebacks - Create credit memo leasebacks for charter trips flown on owner leaseback aircraft.
• Vendor Invoices
  • Verify and process fuel, airport fees, concierge invoices, etc. and send in a timely manner to accounting department for payment.
  • Ensure all vendor invoices and expenses are accurately expensed to either charter or passed through to aircraft owners.
• Invoice & Broker Billing 
  • Verify accurate payment collection for charter trips, brokered trips.
  • Create charter trip invoices in JetInsight and Quickbooks & verify invoice payment with Accounting.
  • Create Quickbook invoices for owner trips and aircraft monthly expenses and management fees.
  • Invoice aircraft owners’ monthly aircraft management fees, and non-trip vendor invoices
• Aircraft Owner Accounting
  • Track direct operating costs and generate monthly statements for individual aircraft owners.
  • Monitor accounts receivable balances for managed aircraft owners and collection efforts as needed.
  • Prepares all invoicing, financial reporting, and flight activity reporting for managed aircraft owners.
  • Reviews owner contracts to ensure invoicing is in compliance with owner contracts.

• Prepares ad hoc reports for aircraft owners upon request related to budgets, month end and year end close and tax returns.

Requirements:

• 1-2 years accounting or bookkeeping experience in aviation or travel sector preferred.
• Quickbooks and JetInsight preferred but not required.

This is an in-office position Monday-Friday, Part-Time approximately 29 hours per week.